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Lease of a document inserting system

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tender_22179International

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Government of Ontario, through the Ministry of Colleges, Universities, Research Excellence and Safety, is seeking a Canadian business to supply and install a Document Inserting System in Thunder Bay. The system will be used to insert various documents into envelopes for students and must be fully installed by October 31, 2026. The scope of work includes one-time installation, jobs programming, on-site training, and ongoing equipment maintenance and repair services. The anticipated contract start date is October 9, 2026, with a total term of two years. The contract will be awarded to the lowest priced, compliant bidder following a two-stage evaluation process consisting of a qualification review of mandatory requirements and a commercial response evaluation. Bidders must provide pricing in Canadian funds, inclusive of all duties and taxes except for HST, and may include a buyout option that is excluded from the total price calculation. Mandatory requirements for the successful vendor include providing proof of insurance, WSIB coverage, tax compliance verification, and adherence to the Occupational Health and Safety Act. Bidders are required to submit their responses via the Ontario Tenders Portal by October 2, 2026.

General Info

Ontario seeks a Canadian business to install and maintain a document inserting system.

Agency

Government of Ontario → Colleges and Universities, Research Excellence and SafetyView Agency

NAICS

532420 - Office Machinery and Equipment Rental and LeasingView NAICS

Place of Performance

ON, CAN

Set-Aside

NONE

Documents

(1)

RFB-2026-01: Supply and Install Document Inserting System

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Timeline

PhaseSolicitation
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Organization & Contact Information

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AgencyGovernment of Ontario → Colleges and Universities, Research Excellence and Safety
Contacts1 person available
OfficeThunder Bay, ON, P7B 1A2, CAN
Organization / Agency
Government of Ontario → Colleges and Universities, Research Excellence and Safety
View Agency Profile
Office AddressThunder Bay, ON, P7B 1A2, CAN
Contacts
Ngozi KaluBuyer Contact
contact@example.gov

Full Description

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The successful vendor will deliver a Document Inserting System including on-site training and one-time installation including jobs programming and equipment maintenance and repair services. The Inserting will be utilized to insert a variety of documents into envelopes to students. This Inserting System will be installed in the Ministry in Thunder Bay Mail Services area by October 31, 2026.

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