Lease/Rental of an Agricultural Tractor

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 1232SD18RFQMD04 and is issued as a request for quotation (RFQ). This solicitation is a small business set-aside. The NAICS is 333111 and business size is 1,250 employees. This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2005-97. The USDA, ARS, Conservation and Production Research Laboratory (CPRL), Bushland, TX has the need to lease/rental with option to purchase a new agricultural tractor. The Government intends to award a firm fixed price purchase order for a term of 1 year with one 1-year option. The tractor must meet or exceed the following minimum specifications. New Tractor Minimum Specifications: 1. Engine to have a minimum horsepower of 140 at the manufactures recommended rpm. 2. Engine to be Diesel, In line 4-cylinder ,wet sleeve cylinders liners with 4 valves in head 3. The tractor must have hydraulic flow of a minimum of 30 gpm 4. Mechanical 4 WD Front drive axle to be set on 60 inches 5. Tractor to be a full frame design 6. Transmission - power quad plus 7. Category lll , 3 point hitch with quick hitch and draft control 8. Rear PTO with 540/1000 rpm 9. Tractor to include manufactures standard lighting including instrument gages and panel, warning lights, oil pressure, alternator, and PTO engagement 10. 3 Mechanical SCV s (450 series) 11. Twelve volt electrical with key start 12. Air suspension seat with seat belt 13. Drawbar category of a minimum of category 2 14. Standard 90 amp alternator 15. LSD instrument cluster 16. Standard AM/FM radio 17. R & P Rear axle 86 mm w/adjustable cast wheels to be set on 60 inches 18. Fuel tank of minimum 60 gallon 19. No preference on tire manufacture 20. Mirrors left and right hand 21. Rear wheel size 480/80/42 22. Front wheel size 380/85/30 23. Front weights with factory bracket and minimum of 1000 lbs. 24. Rear wheel weights of a minimum of 450 lbs. each 25. Alternator 14v/200A 26. Star Fire 600 Receiver 27. RTK 900 mhz Radio 28. Star Fire 3 Upgrade Activation 29. RTK Activation 30. Auto - Trac Activation 31. Pivot Pro Activation 32. No pressure return port 33. Tractor to contain all equipment advertised as standard equipment by manufacture Lease Requirements and Specifications 1. Lease to be 2-years with an option to buy. 2. Unit to contain the standard 2-year warranty or 2,000 hours per years, whichever comes first. 3. Lease to allow up to 300 hours per year. 4. Dealer providing warranty work will be located within 50 miles of the Conservation and Production Research Laboratory. 5. When any warranty work is required where the equipment must be transport to the Authorized Factory Dealer it will be the responsibility of the Dealer for pickup and delivery of the equipment. 6. The vender will be responsible for delivery, setup and training at the Conservation and Production Research Laboratory personnel. Line Item Schedule CLIN001-Base Year: Date of delivery/acceptance through 12 month Lease/Rental. CLIN002-Option Year 1: 12 months Lease/Rental. CLIN003-Optional purchase price at the end of 24 month lease Please price the base and option years as separate line items. The Government prefers to pay quarterly in arrears but monthly is acceptable, please specify in your proposal. Price to include delivery, setup and training (FOB Destination) to the USDA, ARS, PA, CPRL, 2300 Experiment Station Road, Bushland, TX 79012. THE REQUIRED DELIVERY TO THE SITE IS 45 or sooner if possible. Each quoter shall include their proposed delivery schedule as part of their quotation. Acceptance and FOB point are destination. On company letterhead, quoters shall submit a firm-fixed price quote and a technical proposal that demonstrates the product(s) proposed meets the requirements of the Specifications/Statement of work. MAKE SURE your Price is provided separately from your Technical proposal. Quoter shall clearly demonstrate its approach to technical ability to meet the requirements of the Specifications/Statement of Work, quality, warranty and timeliness of delivery. Include literature sufficient to determine conformance of the equipment to meet or exceed the technical requirements. Provide three (3) references supporting the ability to deliver and install the items on schedule and in quantities requested. Quoters are to provide: Customer; Contract/Task Order Number, Contract type, total contract value, description of work performed, and relevancy pertinent to this requirement, names, telephone numbers, and email address for point of contact. Quoters should send past performance information in the form of a list of references so the Contracting Officer can confirm a quoters ability to deliver. Government references are preferred but will accept commercial references. Failure to provide the required information in the requested format may result in quotes not being considered for award. The Government intends to award a Best Value. The significant evaluation factors, in the relative order of importance, are technical capability, past performance, and price (based on F.O.B. Destination). Technical Capability and past performance, when combined, are more important when compared to price. The Contractor must comply with the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, "Federal Leadership in Environmental, Energy and Economic Performance," dated October 5, 2009; EO 13423, "Strengthening Federal Environmental, Energy, and Transportation Management," dated January 24, 2007; and Presidential Memorandum, "Driving Innovation and Creating Jobs in Rural America through Biobased and Sustainable Product Procurement," dated February, 2012 to provide biobased products. The following clauses and provisions apply to this acquisition. 52.252-2 Clauses Incorporated by Reference; 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS applies, with the following clauses 52.217-5 Evaluation of Options; 52.217-7 Option for Increased Quantity-Separately Priced Items; 52.217-9 Option to Extend the Term of the Contract; 52.219-6 Notice of Total Small Business Set-Aside; 52.219-8, Utilization of Small Business Concerns; 52.222-3, Convict Labor; 52.222-19, Child Labor - Cooperation with Authorities and Remedies; 52.222-26, Equal Opportunity; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - System for Award Management; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; 52.223-1 Biobased Product Certification; 52.223-4 Recovered Materials Certification; 52.233-3, Protest after award, 52.212-2 Evaluation-Commercial Items (Are attached for your reference); 52.212-2 EVALUATION-COMMERCIAL ITEMS, the significant evaluation factors, in the relative order of importance, (1) technical capability of the item offered to meet or exceed the Government requirement, (2) past performance, and (3) price (based on FOB Destination), where technical capability and past performance, when combined, are more important than price.; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS, with this quote; a copy of this provision may be obtained at www.acquisition.gov/far. Contractors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.fbo.gov. Potential quoters will be responsible for downloading their own copy of these documents (if any). It is the quoters responsibility to monitor the site for release of the solicitation and any related documents. Furnish quotations to Michael Douglas, Contracting Officer, no later than the response date and time listed in this solicitation. Quotations must be received in writing via facsimile, Email or mail to the contacts listed above.