LED Lighting Retrofit for Athletic Fields and Outdoor Courts

The City of Clermont is issuing a solicitation under RFP 25-100 to engage qualified vendors for a comprehensive LED lighting retrofit project at multiple city-owned athletic fields and outdoor courts in Florida. The project focuses on upgrading existing lighting systems with high-efficiency LED luminaires that meet or surpass the latest industry standards, specifically IES RP-6-20, to enhance safety, usability, and operational efficiency. The scope includes assessing current electrical infrastructure, designing and installing new LED lighting solutions, integrating advanced wireless control systems compatible with Musco Control Link, and providing long-term warranties and performance guarantees. The retrofit aims to reduce energy consumption, minimize light pollution, and incorporate features such as multiple lighting levels, remote and manual operation, surge protection, and proactive performance monitoring for at least 15 years. Vendors are invited to submit site-specific proposals in both lump-sum and lease-to-own formats, with options across 5-, 10-, and 15-year terms, to support the city’s sustainability and operational goals. The procurement process is facilitated through the City of Clermont’s partnership with OpenGov, a web-based electronic bidding and vendor management system, which requires vendors to register on the new e-Procurement Portal. This platform enables bid notifications, electronic question submissions, and bid responses, streamlining vendor participation. The contract size is estimated between 2 million and 5 million dollars, with the primary point of contact being Freddy Suarez. The project underscores the city’s commitment to modernizing its recreational infrastructure through energy-efficient lighting upgrades that promote safety, environmental sustainability, and operational effectiveness across its athletic facilities.