LED Parking Light Fixtures and Poles Qualified Vendors List

The City of Columbia has issued a Request for Proposal (RFP 8/2026) to establish a Qualified Vendors List for LED parking light fixtures and poles, aiming to identify qualified suppliers capable of providing these products on an as-needed basis within a contract period of one year. The solicitation, posted on October 15, 2025, with a response deadline of November 3, 2025, specifies that proposals must be submitted in a sealed envelope marked “RFP 8/2026” and that electronic submissions are accepted via the designated e-bidding website, with no fax or email submissions permitted. The contract size is estimated to range between $500,000 and $2,000,000, and the procurement is managed by the Missouri Department of Missouri’s City of Columbia office, with Hayley Hutton serving as the primary contact. The RFP emphasizes that vendors should not include pricing in their initial proposals, as the Qualified Vendors List will be used for future procurement based on current pricing at the time of purchase. The solicitation includes detailed technical specifications for LED lighting products, specifically referencing the Prevail Discrete LED lighting family, which meets standards such as the Buy American Act and DesignLights Consortium qualifications. Supporting documents include various IRS Form W-9 tax certification forms, which vendors must complete for tax reporting purposes, and comprehensive terms and conditions governing the procurement process, bid submission, evaluation criteria, warranties, payment terms, and contractual obligations. These documents collectively establish the framework for selecting qualified vendors to supply LED lighting fixtures and poles to the City of Columbia, ensuring compliance with federal and local procurement regulations.