Legal Publication Services

Pinal County is seeking to award an annual contract for the publication of legal notices to a qualified newspaper, which will be designated as the Official Newspaper of the County. The solicitation, numbered RFP265727, was released on June 11, 2026, with responses due by July 16, 2026, at 2:00 p.m. MST, submitted exclusively through the Bonfire Purchasing System. The contract period runs from August 5, 2026, to August 4, 2027, with the County holding the option to renew for four additional one-year terms under the same conditions. The scope of work includes printing and publishing all state-mandated legal notices such as election proclamations, bids for construction, delinquent tax lists, resolutions, summons, and other notices required by Arizona law, along with submitting an affidavit certifying compliance with A.R.S. § 39-201. Technical standards require notices to be published in five- to six-point type, set solid with no leading, not exceeding a five percent variance, and formatted with continuous text wrap. Digital submissions of general copy must be in Word or PDF format, while delinquent tax files must be delivered via FTP as tab-delimited text files. Pricing is structured on a per-column-inch basis for each notice type, including delinquent tax sales, construction bids, requests for proposals, public notices, budget hearing notices, and affidavits. Proposers must meet stringent qualification criteria, including a minimum of five years of relevant experience for both the firm and its key personnel, as well as three references of comparable size and scope to Pinal County. Evaluation is based on a 100-point system prioritizing key personnel qualifications, firm experience, company background (including circulation and readership within the County), cost proposals, and references, with technical factors reviewed before cost. All submissions must include mandatory documentation such as a completed W-9, Universal Entity Identifier, Vendor Information Form, Non-Collusion Affidavit, Lobbying Certification, Minimum Insurance Certification, Certificate of Good Standing from the Arizona Corporation Commission, and a Proprietary/Confidentiality Statement, with all signatures in blue ink or verifiable electronic equivalents. Insurance mandates require general liability coverage with the County named as an additional insured, workers’ compensation as required by law, and a waiver of subrogation rights against the County and its agents. V