Newspaper Publication Services

Yavapai County is seeking a single newspaper to provide comprehensive advertising, publication, and printing services for all county government departments in accordance with A.R.S. section 11-255. The contract, identified as solicitation 27-BOS-01, covers various ad types including legal, display, and classified advertisements. The selected contractor will be required to provide electronic copies of both the publications and the affidavits of publication. Pricing is based on a per-column-inch rate for typed, camera-ready, paste-up ready, e-mail, and display advertisements. The contract term is set for one year, effective from January 1, 2027, through December 31, 2027. The award will be granted to the lowest responsive and responsible bidder, with evaluation criteria focusing on conformity to specifications, financial capability, past performance, and production capacity. Bidders must submit their proposals via the OpenGov Procurement Portal by November 25, 2026, with an anticipated award date of December 16, 2026. Required submittals include a pricing sheet, a non-collusion affidavit, and a publisher's affidavit. The successful contractor must maintain significant insurance coverages, including commercial general liability with a general aggregate of 4 million dollars, and comply with various state and federal regulations, including the Americans with Disabilities Act and Arizona non-discrimination executive orders. Payment terms are net 45 days following the receipt of a detailed invoice and a current W-9 form.