This Combined Synopsis/Solicitation opportunity from Library Of Congress was posted on November 22, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Library of Congress - HVAC unit - National Treasures

Closed

030ADV25Q0042Federal

Submission Closed01/16/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Solicitation # mjcc-hvac-bld-1403-04-b-hall

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Solicitation # roswell-jcc-male-dormitory-bldg-water-source-heat-pump-replacement-20-units

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Solicitation # exeter-job-corps-boiler-room-pump-replacement

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Solicitation # wojc-buried-domestic-hot-water-dhw-pipe-repair-0

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POSTED

about 3 hours ago

DEADLINE

in 15 days

AI Contract Overview

The Library of Congress is seeking a contractor to replace the current HVAC unit serving the Secured Storage Facility, which preserves the nation's priceless National Treasures. The existing unit, originally installed 30 years ago and refurbished in 2006, has suffered pressure loss due to leaks in the refrigeration system, necessitating frequent refrigerant additions—a practice deemed unsustainable and risky. A comprehensive repair is considered unfeasible due to the proximity of the unit to the artifacts and the potential risk posed by hot work. Additionally, the outdated electronic controls further necessitate replacement rather than repair to safeguard valuable artifacts effectively. The procurement process involves a competitive two-phase down-select process, aimed at identifying highly qualified contractors. Interested offerors must submit their Phase One qualifications by December 2, 2024, with successful candidates gaining access to a one-time site visit before advancing to Phase Two. The final Phase Two submissions are due by January 16, 2025. Offerors are advised to thoroughly review solicitation sections L and M for detailed instructions and evaluation criteria. Amendments have been issued to supplement the solicitation with additional responses and clarifications. All communication regarding this solicitation will be updated on the specified platform to ensure transparency and comprehensive information dissemination.

General Info

Library of Congress seeks contractor to replace outdated HVAC unit for secure artifact storage.

Agency

Library Of Congress → Contracts Services

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Set-Aside

NONE

Documents

030ADV25Q0042 Amendment 0001

amendment

High

030ADV25Q0042 Amendment 0002

amendment

High

030ADV25Q0042 - HVAC Unit Replacement for Secured Storage Facility

rfp

High

Attachment J1 - Price Schedule - HVAC unit - National Treasures

2 pages · specifications

High

030ADV25Q0042 - Attachment J2 - Responses to Offeror Questions

q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

2 updates

PhaseClosed

PostedNov 14

Combined Synopsis

Notice updatedNov 20

The notice description changed.

Notice updatedNov 22

The notice description changed.

Response DeadlineJan 16

Deadline has passed

Submission Closed

01/16/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyLibrary Of Congress → Contracts Services

Contacts2 people available

OfficeWashington, DC, 20540, USA

Organization / AgencyLibrary Of Congress → Contracts Services

Office AddressWashington, DC, 20540, USA

Contacts

Jennifer Zwahlen

contact@example.gov

Nikolas Wellstead

contact@example.gov

Full Description

The Library of Congress (Library) requires a contractor to replace the independent HVAC unit that conditions the Secured Storage Facility (SSF) that holds the institution's priceless National Treasures. The existing unit was first built 30 years ago and received an overhaul in 2006. In the past two years, loss of pressure has caused equipment malfunction. When investigated, the drop in pressure was attributed to small leaks in the refrigeration system, which in turn has required the periodic addition of refrigerant to ensure maintenance of the prescribed collection environment. The constant addition of refrigerant is not a sustainable long-term strategy. Moreover, the process of adding refrigerant itself heightens the risk of creating more leaks. Comprehensive refurbishment of the unit, if even possible, cannot be completed onsite as the service would require hot work in very close proximity to the National Treasures and would need to be conducted after hours. Finally, the existing electronic controls have become obsolete. Therefore, given the low reliability of having the unit comprehensively repaired, coupled with unacceptable risk to the Treasures, replacement of the existing HVAC unit is the safest and most effective strategy going forward. Contractor must ensure technical resources exist to maintain and repair the new HVAC unit onsite at the Library under separate contract after the initial warranty period. The Library anticipates a robust competition. Therefore, the Library has instituted a Two-Phase Down-Select process which involves an initial response to demonstrate offeror meets the minimum qualifications for Phase One. The Phase One quotation is due no later than 12/02/2024 at 12:00 PM Eastern Time. If offeror's quotiation passes Phase One, offeror shall be able to attend a one-time site visit at the Library. Offeror shall RSVP for the site visit per the solicitation requirements and continue to Phase Two. The Phase Two response is due no later than 01/16/2025 at 12:00 Noon. Offeror is strongly encouraged to read solicitation sections L and M carefully for a comprehensive explanation of the instructions for the responses and of how the Library will evaluate the responses. The Library's responses to offeror questions will be posted as amendments to the solicitation at the same page where the solicitation is located. Amendment 0001 adds new text to Section C.3.8. The new text has been italicized and underlined. See the amendment for details. Amendment 0002 provides Attachment J2 - Responses to Offeror Questions.