Lifetime Cards

The Kansas Department of Wildlife and Parks has issued a Request for Proposal (RFP EVT0010016) for qualified vendors to create custom Lifetime Cards, with the solicitation period commencing on November 20, 2024, and proposals due by December 31, 2024. The resulting contract will extend through December 31, 2029, and covers the full scope of producing these cards, including all related materials, labor, and compliance with technical specifications. Bidders must be registered with the State of Kansas and submit several mandatory certifications, including a current Tax Clearance Certificate, immigration reform compliance, and adherence to policies prohibiting human trafficking and sexual harassment. Official invitation to bid is required, and all inquiries must be submitted by December 10, 2024, with responses provided via official amendments. The procurement follows Kansas state procurement regulations without adoption of federal acquisition clauses, and it emphasizes ethical business conduct, including certifications against contingent fees and disclosure of potential organizational conflicts of interest. The contract incorporates detailed provisions about delivery, inspection, and acceptance, requiring new, unused, fully assembled cards delivered F.O.B. destination with a seven-day turnaround after order receipt. All produced materials must be labeled “Kansas Wildlife and Parks” with specific printing requirements. The contractor must supply documentation, such as manuals and warranties, which become State property upon delivery. Evaluation of proposals considers cost, technical completeness, bidder experience, and methodology, although no formal scoring or weighting system is specified; awards may be based on lowest responsive bid or a trade-off approach to best meet the State’s interest. Submission instructions require separate technical and cost proposals, with strict formatting and delivery protocols. Additionally, the contract mandates compliance with Kansas tax and labor laws, proper classification of personnel, and insurance coverage documentation upon request. No specific contract value or type is disclosed, and payment processing details remain general, with invoices submitted in duplicate but no electronic invoicing platform mandated. The contracting agency’s point of contact is Nicole Mears, and all modifications, certifications, and contractual compliance measures are incorporated throughout the solicitation documents to ensure a comprehensive and accountable procurement process.