Light to Medium Duty Vehicle Collision Repair

The City of Pasadena is seeking industry input through a Request for Information (RFI) titled Light to Medium Duty Vehicle Collision Repair to inform future procurement strategies for collision repair, bodywork, painting, refinishing, and related services for its municipal fleet. This RFI, issued under solicitation number 2026-RFI-0333 and posted on June 30, 2026, with a response deadline of July 30, 2026, is strictly for planning and information-gathering purposes and will not result in a contract award. Responses are to be submitted electronically via the City’s OpenGov eProcurement portal and must include certifications such as I-CAR® Gold Class, OEM-specific repair credentials, ASE certifications, and EV/hybrid repair capabilities, with mandatory documentation on high-voltage safety training, EV isolation areas, ADAS calibration tools, frame racks, and welding equipment for vendors indicating these services. The City is particularly interested in facility standards, parts usage policies—especially whether OEM parts should be required for structural components—and warranty practices covering paint match, structural integrity, and corrosion protection. All respondents must comply with California regulatory requirements including ARD registration, air quality permits, spray booth permits, hazardous waste handling, and OSHA compliance, while also addressing operational expectations such as turnaround times, vehicle pickup and delivery options, and online repair tracking. The RFI emphasizes technical and operational qualifications over financial or socioeconomic factors and does not require Unique Entity ID, CAGE codes, or small business certifications. No pricing, contract line items, or payment details are included in this solicitation, and no contract value will be established as a result. Instead, the City will use the collected data to shape future contracting requirements, potentially mandating specific certifications and equipment standards for a forthcoming procurement. Electronic submission of unzipped files is required, and any acknowledgment of addenda must be completed through the portal. Contractors must be prepared to provide technician certification rosters and proof of ongoing compliance upon request, and while bid bonds are not required at this stage, future solicitations may include a 5% bond subject to forfeiture if the contract is not executed within 15 days of award. All performance is expected to occur within Pasadena, California, and the Public Works Department’s Bureau of Street and Facility Maintenance Division is the lead agency, with primary contact information provided for technical inquiries through Gabriel Silva and Antonio Watson.