Light to Medium Duty Vehicle Collision Repair

The City of Pasadena’s Public Works Department, through the Bureau of Street and Fleet Management Division, is seeking qualified vendors to provide collision repair services for its diverse municipal fleet of light to medium-duty vehicles, including sedans, SUVs, pickup trucks, vans, and medium-duty vehicles. Services must encompass comprehensive repairs following accidents, operational damage, or vandalism, including damage assessment, bodywork, painting, frame and structural repair, glass replacement, suspension and steering inspections, wheel alignment, diagnostic checks, and post-repair testing. All work must restore vehicles to safe operating condition using industry-standard procedures and approved materials, with a warranty covering defects in both materials and workmanship. The contract is valued at approximately $136,157.40 annually, based on historical spending from 2022 to 2025, and will run from July 1, 2026, to June 30, 2027. The solicitation, issued under number 2026-Informal-0338, is an informal procurement process with an award decision based solely on the lowest price from responsive and responsible bidders, following a lowest price technically acceptable (LPTA) methodology. No technical scoring or trade-offs are used; only completeness, compliance, and cost determine selection. Vendors must submit electronic proposals through the City’s OpenGov eProcurement portal by June 9, 2026, at 3:00 PM PST, with no exceptions for late submissions. Required documentation includes a valid Unique Entity ID (UEI), IRS Form W-9, Declaration of Non-Collusion, and mandatory completion of Form AA-1 (Equal Employment Opportunity); failure to submit AA-1 results in automatic disqualification. Additional requirements include commercial general liability insurance of at least $2 million per occurrence, garagekeeper’s legal liability insurance of $500,000, automobile liability coverage of $1 million per accident, and workers’ compensation in compliance with California law. Vendors must also comply with California’s SB 1383 mandate by using paper products with at least 30% post-consumer recycled content and provide written certification. All repairs must adhere to Pasadena’s prevailing wage rules and state tax regulations. Invoicing is conducted exclusively through the City’s proprietaryVendor Invoice Portal, with payments subject to availability of funds and processed under Net 30 terms. Deliveries are performed at the City’s designated location in Pasadena, and