Linear Accelerator Service/Maintenance - Term Contract

Solicitation RFQ-0000002924 is a term contract issued by the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College for the annual service and maintenance of a Varian Trilogy linear accelerator (serial number 294101) located at the LSU Veterinary Teaching Hospital. The scope of work covers the linear accelerator along with OBI, Portal Vision, MLC, and 4DTreat systems. Required deliverables include three annual onsite performance maintenance inspections, one annual extended performance maintenance inspection to ensure 100 percent functionality, and the provision of all necessary parts. Onsite support is required Monday through Friday from 7:30 am to 5:00 pm, with emergency response times mandated within six hours of a request. Bids must be submitted electronically to lsubids@lsu.edu by October 27, 2026, at 11:00 am. Pricing must be quoted on a net basis, F.O.B. LSU Destination, and all provided products must be new and of the manufacturer's current model. Award evaluation is based on price, technical suitability, and compliance with specifications. Successful vendors must be registered in the University's Workday system, provide a W-9 or W-8 form, and adhere to university insurance requirements, naming the Board of Supervisors as an additional insured. The contract is governed by the laws of the State of Louisiana and the University Procurement Code, with payment terms set at 30 days following the receipt of a proper invoice and acceptance of services.