Linen Rental Services - Ferris State University Dining Services & Catering

Ferris State University is soliciting proposals for a three-year linen rental and laundering contract, with the option for two one-year extensions, beginning October 1, 2026, and ending June 30, 2029. The contract requires a vendor to supply, launder, and deliver a comprehensive range of linens—including aprons, tablecloths (in multiple sizes and colors), napkins, chef coats, uniform shirts, kitchen towels, grill wipes, and floor mats—to the University’s Dining Services and Catering departments on a weekly basis, preferably mid-week. Vendors must demonstrate a minimum of two years of experience in linen services and submit a detailed cost proposal that includes unit pricing and lead times for all items listed in Attachment A, with all charges such as delivery and textile fees included in the unit price unless otherwise specified. The awarded vendor is required to guarantee all billed rates for the full term of the agreement, and any cost increases submitted as alternatives will be evaluated during the bid review process. The solicitation emphasizes best value selection, evaluating proposals based on multiple factors including quality of products and service, cost structure, vendor capability and staffing, performance and scheduling reliability, reputation, past performance, sustainability, compliance with federal, state, and local laws—including anti-discrimination statutes and OSHA requirements—financial stability, responsiveness to 24-hour requests, added value, and alignment with the University’s interests. Proposals must be submitted electronically through the Public Purchase portal by July 30, 2026, at 3:00 PM EST, with three physical copies also required. Vendors must certify they are not debarred or excluded, comply with all applicable laws, and provide proof of insurance coverage including workers’ compensation, commercial general liability with sexual molestation coverage, auto liability, and a $5 million umbrella policy. Payment terms are Net 30, but invoices are not payable until the goods are inspected and accepted by the University, and no payment will be made for errors or deviations caused by the vendor. All delivery and performance timelines are of the essence, and failure to meet them may result in termination, substitution, or financial liability to the vendor. The contract also requires adherence to packaging standards for safe transport, prohibits unauthorized charges for packaging, and mandates disclosure of any University personnel with a substantial interest in the award, along with compliance with Michigan’s foreign corporation registration rules if applicable.