Liquefied Petroleum Gas (LPG) Propane - Certain Counties

This contract enables authorized governmental entities in Albany, Cattaraugus, Chautauqua, Delaware, Greene, Madison, Montgomery, Schoharie, Steuben, Sullivan, Ulster, Warren, and Wyoming Counties to procure liquefied petroleum gas (LPG) propane in 20LB, 34LB, and 100LB cylinders as well as bulk gallons, including installation, testing, and inspection of storage tanks and regulators at the user’s facility. The contractor is responsible for supplying, delivering, and unloading all products, with delivery occurring F.O.B. destination to locations specified in official delivery schedules for state agencies and eligible local governments. All propane must meet ASTM D1835 specifications, and tank installations must comply with the New York State Uniform Fire Prevention and Building Code. Emergency deliveries must be completed within four hours during state emergencies, and the contractor is obligated to operate vapor recovery systems and handle fuel transfers safely. Inspection and acceptance occur at the delivery site, with the contractor performing all quality checks and investigations into any product or equipment issues, while government representatives confirm receipt and compliance. The contract runs from September 1, 2025, through June 30, 2028, with optional extensions up to three months unilaterally by OGS or up to six months with mutual agreement. Pricing is determined by county and cylinder size, with award based solely on lowest bid among responsive and responsible vendors under a lowest price, technically acceptable (LPTA) methodology. No performance or bid bonds are required, and there are no minority, women-owned, or service-disabled veteran-owned business goals, though contractors must comply with NYS EEO requirements including submission of Form EEO 100 and quarterly workforce audits. Reporting obligations include semi-annual submissions on MWBE/SBE/SDVOB participation through Attachment 5 and adherence to pricing parity rules, ensuring any discounts offered elsewhere are extended to New York State. Insurance must be maintained per Attachment 4, and the contractor must designate a contract administrator and emergency contact, notifying OGS of any changes within five business days. Invoicing must be submitted electronically using line-item detail and include the NYS Vendor ID number, processed through the Statewide Financial System, with no mention of specific platforms like WAWF or IPP. All deliveries must comply with packaging, marking, and safety standards without detailed labeling or barcoding specifications beyond size and product type identification.