Logistics Supply ERP and Consulting Services

The Unified Fire Authority (UFA) of Utah has issued Request for Proposal (RFP) #2025-16 seeking qualified firms to implement a comprehensive cloud-based Enterprise Resource Planning (ERP) solution tailored for logistics supply management, complemented by Electronic Data Interchange (EDI) vendor integrations and consulting services. The initiative aims to modernize and streamline warehouse ordering, stocking, and inventory tracking across a central logistics center and approximately 27 fire stations. Key functionalities include barcode support with optional RFID capabilities, expiry tracking primarily for medical and EMS supplies, integrated picklist management, backordering, and seamless API connectivity. The system mandates secure user authentication via Azure Single Sign-On (SSO) with Multi-Factor Authentication (MFA). Vendor integrations are specified with over 20 suppliers such as McKesson, Grainger, and Amazon, emphasizing the need for robust electronic vendor communication protocols. In addition to software deployment, UFA requires consulting services to redesign warehouse workflows, thorough staff training programs, and ongoing technical support with clear performance response benchmarks. Proposals must be submitted electronically through the Bonfire portal by January 13, 2026, and will be evaluated under a weighted trade-off methodology balancing fee proposals (30%) against technical merit factors including service approach, scope of work, and vendor qualifications (combined 70%). Pricing must remain firm throughout the contract term and any renewals, with guaranteed discounts passed to UFA if offered to other comparable clients. Although the RFP contains no finalized contract clauses at this time, award will be formalized through a written agreement, allowing offerors to submit exceptions to RFP terms for UFA’s consideration. Compliance with federal security and sourcing regulations—including the Secure and Trusted Communications Networks Act of 2019, NDAA hardware restrictions, and OFAC sanctions—is mandatory, requiring supply chain due diligence and exclusion of prohibited vendors or equipment. The document mandates ethical certifications from offerors, disallows proprietary blanket confidentiality claims, and directs that proprietary information be clearly identified and justified under Utah’s Government Records Access and Management Act (GRAMA). Inspection and acceptance of deliverables will occur at UFA’s logistics facility in West Jordan, Utah, where UFA retains final acceptance authority based on technical and contractual conformance. Payment will be made via electronic invoicing to UFA’s Accounts Payable office with all invoices referencing the contract and purchase order numbers. The solicitation places a strong emphasis on detailed organizational and personnel qualifications, supporting a seamless and secure ERP rollout aligned with UFA’s operational and regulatory needs.