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Lost and Found Management Software

Active
TCH2132330B2State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This open-end, indefinite quantity contract is for the procurement of Lost and Found Management Software to serve the Broward County Aviation Division and other county agencies. The selected vendor must provide a system capable of creating and maintaining records for lost, found, claimed, expired, and destroyed items, featuring unique identification numbers, complete audit trails, and AI-assisted matching. Key technical requirements include a vendor-provided labeling printing system for control numbers and mailing labels, support for 8.5x11 and 80mm receipt paper, and a public-facing online portal for claim submissions and status lookups. The implementation is structured into three phases: Project Planning and Configuration (15 business days), Production Implementation (30 business days), and Final Acceptance (15 business days). The contract emphasizes rigorous security and regulatory compliance, requiring AES-256 encryption for data at rest and in transit, SOC 2 Type II reports, and strict cybersecurity incident reporting within 24 hours. As an airport-related procurement, the contract incorporates the Davis-Bacon Act, OSHA standards, and Build American, Buy American (BABA) compliance. Award will be granted to the lowest responsive and responsible vendor, with specific procurement preferences available for certified Small Business Enterprises (SBE) and County Business Enterprises (CBE). All submissions must be handled electronically via the Bonfire BPRO system, and the contractor is required to provide performance and payment bonds within ten days of the award notification.

General Info

Procurement of secure, AI-assisted lost and found management software for Broward County.

Place of Performance

FL, USA

Set-Aside

NONE

Documents

18

Broward County Aviation Department Lost and Found Software Specifications

PDF, High priority: read this first9 pages · specifications
High

Broward County Contractor Security Requirements

DOCX, High priority: read this first5 pages · security-requirements
High

Broward County General Conditions - Quotes Bids

DOCX, High priority: read this first22 pages · specifications
High

Broward County Local Preference Location Certification Form

DOCX, High priority: read this firstlocation-certification
High

Broward County Lost and Found Management Software - Special Instructions to Vendors

PDF, High priority: read this first5 pages · rfq
High

Enterprise Technology Services Security Requirements Exhibit – HIGH Risk

PDF, High priority: read this firstsecurity-requirements-exhibit
High

Insurance Requirements for Quotes & Bids

DOCX, High priority: read this first3 pages · insurance-requirements
High

Minimum Insurance Requirements - Lost and Found Software

PDF, High priority: read this first1 page · specifications
High

Required Provisions for Airport Procurements (non-BCF)

PDF, High priority: read this first29 pages · specifications
High

Software Subscription Bid Terms and Conditions

PDF, High priority: read this firstcontract-document
High

Standard Service Level Agreement Form - Broward County

PDF, High priority: read this firstsow
High

Subcontractors-Subconsultants-Suppliers Requirement Form

DOCX, High priority: read this firstform
High

Vendor Questionnaire for Quotes and Bids

DOCX, High priority: read this first5 pages · vendor-questionnaire
High

Vendor Security Questionnaire (VSQ)

XLSX, High priority: read this first7 pages · specifications
High

Anti-Human Trafficking Affidavit Form

DOCX, Low priorityother
Low

FAA Required Notices for Airport Solicitations

PDF, Low priority5 pages · special-notice
Low

Litigation History Disclosure Form

DOCX, Low priority2 pages · other
Low

OESBD Procurement Preferences SBE-CBE Form

DOCX, Low priority1 page · other
Low

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyFlorida → Broward County
Contacts2 people available
OfficeFL, USA
Organization / AgencyFlorida → Broward County
Office AddressFL, USA

Interested Companies (25)

Meech Contracting
website designRichardson, CA
Gov AlphaBrooklyn, NY

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Full Description

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Scope of Work: This open-end contract is for the purchase of Lost and Found Management Software for the Broward County Aviation Division and various other Broward County agencies that may have need of these services and/or products in accordance with the Lost and Found Management Software Specifications and Requirements
Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.
Office of Economic and Small Business Development (OESBD) Requirements refer to: Procurement Preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE)
Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through Bonfire BPRO by the Questions due date. The County will respond to questions in Bonfire BPRO (Messages section).
Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.

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