Lost and Found Management Software
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This open-end, indefinite quantity contract is for the procurement of Lost and Found Management Software to serve the Broward County Aviation Division and other county agencies. The selected vendor must provide a system capable of creating and maintaining records for lost, found, claimed, expired, and destroyed items, featuring unique identification numbers, complete audit trails, and AI-assisted matching. Key technical requirements include a vendor-provided labeling printing system for control numbers and mailing labels, support for 8.5x11 and 80mm receipt paper, and a public-facing online portal for claim submissions and status lookups. The implementation is structured into three phases: Project Planning and Configuration (15 business days), Production Implementation (30 business days), and Final Acceptance (15 business days). The contract emphasizes rigorous security and regulatory compliance, requiring AES-256 encryption for data at rest and in transit, SOC 2 Type II reports, and strict cybersecurity incident reporting within 24 hours. As an airport-related procurement, the contract incorporates the Davis-Bacon Act, OSHA standards, and Build American, Buy American (BABA) compliance. Award will be granted to the lowest responsive and responsible vendor, with specific procurement preferences available for certified Small Business Enterprises (SBE) and County Business Enterprises (CBE). All submissions must be handled electronically via the Bonfire BPRO system, and the contractor is required to provide performance and payment bonds within ten days of the award notification.
General Info
Place of Performance
FL, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Interested Companies (25)
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Full Description
Requested Information: BPRO's Requested Information section identifies "required" and "optional" items for submittal, however all documents and information are relevant to the evaluation process. Therefore, vendors are strongly encouraged to provide all files at time of submittal, including those listed as “optional” in BPRO, to enable a timely and comprehensive review by the County.
Office of Economic and Small Business Development (OESBD) Requirements refer to: Procurement Preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE)
Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through Bonfire BPRO by the Questions due date. The County will respond to questions in Bonfire BPRO (Messages section).
Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.
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