Lutron Distributor for Lighting Project

The University of Iowa is soliciting bids through the eBid system for a lighting project requiring a Lutron distributor to supply specialized lighting components and related professional services. The solicitation, numbered 18607 and posted on May 13, 2026, with a submission deadline of May 28, 2026, targets suppliers capable of providing Lutron-specific products such as the QP5-4L-POE, UA-CS-LX, QSE-IO, QSWS2-2BN-WH-G, LUT-ELI-3PH, and PP-DV, along with commissioning and startup services. All bids must be submitted electronically through the Iowa eBid portal, and no alternative submission methods are accepted. Contract performance is to occur in Iowa, primarily at University of Iowa locations in Iowa City, with deliveries F.O.B. Destination and acceptance occurring at the University’s dock, either upon inspection or ten days after receipt. While pricing fields in the line-item schedule are currently blank, indicating that vendors are to provide their own quotes, the evaluation will consider multiple non-price factors including demonstrated expertise, technical maintainability, financial stability, references, vendor experience, commitment, understanding of requirements, and pricing. The contract imposes significant compliance and administrative obligations. Vendors must submit audited financial statements and detailed product specifications as required attachments, and their proposals are limited to 4,000 characters for narrative sections such as customer service, sustainability, warranty, and experience, with payment and freight terms capped at 1,000 characters. All products must comply with the Fair Packaging and Labeling Act, WCAG 2.1 AA, and Revised Section 508 accessibility standards, and must not be subject to undisclosed export controls. Contractors must adhere to Iowa and federal regulations including OSHA, the Byrd Anti-Lobbying Amendment, and 2 CFR Part 200, particularly if federal funds are involved. Special requirements include a prohibition on gifts or gratuities to state employees, mandatory disclosure of discounts under anti-kickback statutes, the obligation to utilize Iowa’s Targeted Small Business program, and indemnification of the University against claims stemming from contractor negligence. The vendor must also be free from debarment, hold required insurance including a $1 million umbrella liability policy, and must not use the University’s name or trademarks without written consent. Invoices must be itemized and submitted electronically to [email hidden], referencing the PO