Mail Metering and Postage Management

The contract covers the operation and maintenance of mail metering equipment, ensuring precise postage application and seamless integration with the university’s billing systems. The vendor is responsible for the ongoing servicing of the equipment, accurate calculation and application of postage for all outgoing mail, and the generation of detailed monthly reports that reconcile usage with university financial records. This includes monitoring device performance, performing necessary repairs or replacements, and maintaining compliance with postal regulations to prevent overpayment or underpayment of postage. Performance is required at the Summer Street location in Bridgewater, Massachusetts, with a submission deadline of May 27, 2026. The contract falls under NAICS code 541990 for other professional, scientific, and technical services and is classified as a subcontract. The procurement is managed by the Procurement Services division of Massachusetts, and while no set-aside provisions are specified, bidders must be prepared to meet all technical and reporting obligations tied to the university’s financial and mail operations. All services must be delivered with a focus on accuracy, reliability, and timeliness to support the institution’s mail handling efficiency.