Mailbox Only - RFQ for On-Call Parks Design Services for the Capital Projects Department

The City of Fresno’s Capital Projects Department is seeking qualified landscape architectural and civil engineering firms through an on-call contract to provide design services for park improvement projects across the city. This indefinite-delivery, indefinite-quantity (IDIQ) agreement has a base term of five years with an option for a one-year extension, with a total estimated ceiling value of $4 million over the life of the contract. Services will be delivered through individual task orders issued as needed and will encompass a broad range of activities including master planning, ADA compliance assessments, design of playgrounds and splash pads, sports fields, walking trails, lighting and restroom upgrades, irrigation systems, parking lot enhancements, and stormwater drainage improvements. All work must adhere to federal, state, and local standards, including compliance with ADA requirements verified by a CASp Certified Professional, and must align with applicable federal funding guidelines and cost accounting standards under 48 CFR Part 31 and 23 CFR Part 172. The contract requires strict adherence to organizational conflict of interest restrictions, prohibiting consultants and subcontractors from participating in any competing bid or procurement related to the same project without prior written approval from the City Manager. Proposals must be submitted as a Statement of Qualifications (SOQ) not exceeding thirty pages via the PlanetBids portal by August 7, 2026, and must include required certifications such as prompt payment compliance, lobbying disclosures, DBE status designation, and financial management system verification. The evaluation process is based on a trade-off approach, prioritizing qualitative factors over cost, with the highest weighted criteria being staff availability and experience, followed by expertise with federal funding types, proposed work plans, and overall firm qualifications. Key personnel resumes must be provided and will be contractually binding. The City retains final authority for acceptance of all deliverables, which include master plans, construction documents, utility coordination drawings, and permit applications. Invoicing must be itemized and submitted to the Contract Administrator at the City of Fresno’s address in Fresno, California, with payment processed within thirty days of receipt. The contract prohibits kickbacks, mandates non-discrimination in hiring practices, and includes provisions for debarment in the event of noncompliance. No bid bond is required, and no FOB terms or packaging specifications are specified, as the services are performance-based and conducted entirely within Fresno city limits.