INTRODUCTION PURSUANT TO FAR Subpart 5.2-Synopses of Proposed Contract Actions, THIS IS A PRE-SOLICITATION NOTICE OF A PROPOSED CONTRACT TO ACTION. THIS IS A PRE-SOLICITATION NON-COMPETITIVE NOTICE OF INTENT TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Institute on Drug Abuse (NIDA), Office of Acquisitions, Contracts Management Branch Red, NINDS Section on behalf of the National Institute of Neurological Disorder and Stroke intends to negotiate and award a contract for Maintenance agreements for upkeep of two (2) machines, Protektor32DT and Viking EDX Desktops. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 334510: Electrmedical and Electrotherapeutic Apparatus manufacturing with a Size Standard of 1250 employees. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses of the Federal acquisition Requlation (FAR) in effect through the Federal Acquisition Circular (FAC) 2005-99, dated June 15, 2018. STATUTORY AUTHORITY This acquisition is conducted as non-competitive under the authority of 41 U.S.C. 253(c) under provisions of the statutory authority of FAR Subpart 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source. DESCRIPTION OF REQUIREMENT Project Description Project Title: Maintenance agreements for upkeep of two (2) machines, Protektor32DT and Viking EDX Desktop General Requirements Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below: Specific Requirements In keeping with the General requirements above, the contractor will: Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform service contract performance on the Protektor 32 DT, S/N MXL6292660; specifically: Part # Description Serial # 105075XL 24 in FP Monitor 3575 Laser Printer SAL61039141B0 6640 P32 Power Supply 80827 2980 Protektor 32 - Acquisition Box 002980C0645 2978 Protektor 32 - Isolation Box 002978C0666 2979 Protektor 32 - Stimulation Box 002979E0638 6298 Protektor32 DT MXL6292660 515-016000 EDX channel amplifier C161017035 515-015300 EDX Base Unity C160915008 842-697100 EDX Desktop PC-Windows 7 Professional DBH9QD2 982A0589 Viking EDX Desktop Base System - SRV RZ161217M 1. The contractor shall perform one (1) Preventive Maintenance Inspection during the twelve month period. Preventive Maintenance will be performed by a Natus certified service technician. Service will include installation of hardware upgrades, replacement of wear items, and overall inspection of the equipment to confirm that it is operating at peak efficiency and reliability. 2. The contractor shall provide phone support from a certified technician within 1 business day and on-site service within 3 business days after it is determined that the problem cannot be resolved through phone support. 3. Emergency Service: Scheduled and emeregency services shall be performed Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. excluding Federal Holidays: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, July 4th Holiday, Labor Day, Thanksgiving Holiday, Christmas Eve and Christmas Day 4. Contractor shall cover all travel and associate expenses to perform emergency repairs on site. 5. Replacement parts: Contractor shall furnish all required Viking EDX and Protektor 32 DT certified replacement parts at no additional cost to the Government. 6. Software Updates/Service: Contractor will provide free of charge any revisions to Viking EDX and Protektor 32 DT software during the Agreement term. 7. Service Exclusions: Contractor will not be responsible for repairs necessitated by user misuse or error, repairs required due to operator negligence, replacement of accessories and consumables, or problems associated with environmental conditions. Key Personnel Minimum Requirements Service personnel need to have the experience deemed appropriate by Natus Medical. Purpose and Objectives The purpose of this requirement is to obtain preventive maintenance services on existing Government-owned laboratory equipment manufactured by Natus Neurology. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the Natus Neurology Viking EDX and Protektor32DT machines, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts. Period of Performance The period of performance will consist of one base year as specified below: Base Year: 12/1/2018-11/30/2019 Option Year 1: 12/1/2019-11/30/2020 Option Year 2: 12/1/2020-11/30/2021 Option Year 3: 12/1/2021-11/30/2022 Sole Source Justification: Natus Medical INC. is the only contractor who has manufacturer-trained and certified technicians to maintain and upgrade their patented and proprietary software and hardware. They are the only firm who can provide updates to their scientific equipment and software. They are the only firm who manufactures and certifies replacement parts for this equipment. All required parts and supplies for this equipment must be purchased from Natus Medical, Inc. Replacement parts or accessories must be compatible with the existing system. All manufacturer training is provided for Natus Medical Inc. engineers only and they do not allow third-party vendors to provide preventive maintenance nor emergency repair services on their equipment. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The technical proposal must include CV information for proposed Key Personnel that meet the minimum requirements specified above. In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by 11/13/2018 at 5PM Eastern Time and must reference number HHSN-NIH-NIDA-SSSA-19-000040. Responses must be submitted electronically to Andrea King,
contact@example.gov, and must reference the solicitation number HHS-NIH-NIDA-SSSA-19-000040, on your electronic request. FAX requests are not accepted. "All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."
