Maintenance Contract for Freezer Monitoring System

The National Institute of Allergy and Infectious Diseases (NIAID), Division of Intramural Research (DIR) intends to negotiate on an other than full and open competition basis with Rees Scientific Corporation, 1007 Whitehead Road, Ewing, NJ 08638, for an annual IQ/OQ, calibrations and service contract for all NIAID alarm systems on DIR laboratory freezers. This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501 (a)(1). Only one firm fixed price award will be made as a result of this solicitation. FOB Point shall be Destination: 3 Center Drive, Bethesda, Maryland 20892. Period of Performance is a base year with 4 one -year option periods. Service shall be performed in Bethesda, MD 20892. The Rees Centron SQL monitoring systems wiring, hardware and software have been previously installed. The maintenance is for all NIAID alarm systems on DIR laboratory freezers housed within Bldg. 10 as a requirement of the researchers to utilize a secure and effective alarm system to protect their valuable scientific specimens. The vendor will provide comprehensive once year IQ/OQ of System with full documentation provided to satisfy regulatory authorities. Comprehensive system test verifies, calibrates and documents all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. Includes a one year onsite service plan with 24/7 technical support. Includes approx. 100 page GMP/GLP IQ/OQ validation report, 1000 page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment calibration certificates and onsite refresher training at PM visit. Rees Scientific is the sole manufacturer of this system. The software which runs the monitoring system and source code is proprietary to Rees Scientific. The statutory authority for this sole source requirement is 41 U.S.C. 253 (c) (1) as implemented by FAR 6.302-1 only one source available, no substitutions possible. THIS IS NOT A SOLICITATION FOR COMPETITIVE QUOTATIONS. All responsible sources who can provide the required service contract may submit a response that could be considered by email (subject line to reference NIAID-NOI-18-1924568) to Akilah Bullock at akilah.bullock@nih.gov, by 3:00 pm eastern standard time Wednesday, September 5, 2018. All information furnished must be in writing and must contain sufficient detail to allow NIAID to determine if it can meet the above specifications described herein. All responses received by the closing date of this solicitation will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.