Maintenance of CMS Fax Machines

This is a Small Business Set Aside Request for Quotation prepared in accordance with FAR Part 13, as supplemented with additional information included with this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; A SEPARATE WRITTEN SOLICITATION WILL NOT BE ISSUED. QUOTES ARE BEING REQUESTED. The Centers for Medicare and Medicaid Services intends to award using Simplified Acquisition Procedures (Dollar Threshold for Simplified Acquisitions $100,000.00, a fixed priced purchase order at a fixed price for maintenance of CMS' facsimile equipment located at the Central Office, Washington, DC, 7111 Security Boulevard, Governor's Court, and Lord Baltimore buildings. The quantity is 132 fax machines. The maintenance also includes 60 fax machines located in the 10 CMS Regional Offices. Purchase up to 10 new fax machines comparable to brands within CMS' current inventory. Fax equipment includes Panafax, Omnifax, Brother, HP, Lexmark, Ricoh Aficio, Sharp and Laniert. The breakdown of items and quantities that are required at each office is provided in the attachment. The period of performance is 09/06/2010 - 09/05/2011. "All business proposals final price shall be submitted in whole dollars only, rounded to the nearest dollar." The North American Industry Classification Code (NAICS) is 811213. The Request for Quote (RFQ) is being set aside for small business concerns. Responses must be sent electronically in MS Word format to contact@example.gov by Friday, August 27, 2010 by 2:00 pm EST. Responses shall be no more than 5 pages and shall include the following: 1) Contractor's plan to perform Statement of Work; 2) Past performance information - relevant experience to perform the required services; and 3) Fully loaded rate and anticipated hours. All Responses will be evaluated on Evaluation Criteria 1) Technical - meeting the requirement, 2) Past Performance - the relevance and quality of prior performance; and 3 Price - the amount The Government intends to award an order to the responsible offeror whose quotation offers the best combination of technical capabilities and proposed price; the best value (considering price and other factors). All responses/quotes submitted shall remain valid for a period of 180 days. Interested parties must be able to affirm no conflicts of interest with parties involved in Medicare claims processing in light of the work identified in this Statement of Work. In the event that the vendor/government identifies a conflict, the vendor shall be responsible for providing a mitigation strategy that satisfies the government. In the event that the conflict cannot be resolved, the order cannot be awarded or an existing order may need to be terminated. Please Note: All contractors must be able to provide service for all items; partial quotes will not be accepted.