Maintenance of EAFTSS/ VTSS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation FA4801-17-T-1037 is a Request For Quotation (RFQ). This announcement will be issued as a combined synopsis/solicitation. This requirement is a total small business set aside. The anticipated award will be a Firm Fixed Price Contract, the award will be made based on the lowest price technically acceptable. The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular 2005-95, 19 January 2017. The North American Industry Classification System (NAICS) code is 811310. The SB size standard for this code is $7.5 Million. CLIN 0001: Maintenance & Service of External Aircraft Fuel Tank Storage System (EAFTSS) / Vertical Tank Storage System (VTSS) and ancillary equipment CLIN 1001: Option year 1 CLIN 2001: Option year 2 CLIN 3001: Option year 3 CLIN 4001: Option year 4 All items shall be delivered FOB Destination to Holloman AFB, NM 88330. PROVISIONS/CLAUSES: This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 19 Jan 2017. The below provisions and clauses may be obtained via internet at http://farsite.hill.af.mil. The following FAR provisions and clauses are applicable to this solicitation: Provision at FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2017) applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, Expected Delivery Date, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. FAR 52.204-7 System for Award Management; FAR 52.204-13 System for Award Management Maintenance; FAR 52.204-16 Commercial and Government Entity Code Reporting; FAR 52.204-18 Commercial and Government Entity Code Reporting; FAR 52.212-1 Instructions to Offerors -- Commercial Items; FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items; FAR 52.212-4 Contract Terms and Conditions -- Commercial Items; FAR 52.212-5 (Dev) Contract terms and Conditions required to implement statutes or executive orders-Commercial Items; FAR 52.222-41 Service Contract Labor Standards; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires; FAR 52.232-23 Assignment of Claims; FAR 52.232-40 Providing Accelerated Payments to Small Business subcontractors; The following DFARS provisions and clauses are applicable to this solicitation: DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights; DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials; DFARS 252.204-7004 Alt A System for Award Management; DFARS 252.204-7011 Alternative Line Item Structure; DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information; DFARS 252.211-7003 Item Unique Identification and Valuation; DFARS 252.223-7008 Prohibition of Hexavalent Chromium; DFARS 252.225-7001 Buy American and Balance of Payments Program; DFARS 252.225-7002 Qualifying Country Sources as Subcontractors; DFARS 252.225-7048 Export-Controlled Items; DFARS 252.232-7003 Electronic Submission of Payment Request and Receiving Reports; DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.244-7000 Subcontracts for Commercial Items; DFARS 252.246-7003 Notification of Potential Safety Issues; The following AFFARS provisions and clauses are applicable to this solicitation: AFFARS 5352.201-9101 Ombudsman; AFFARS 5352.223-9001 Health and Safety on Government Installations; AFFARS 5352.242-9000 Contractor Access to Air Force Installations; DFARS 252.232-7006, WAWF Payment Instructions a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). ___________Invoice and Receiving Report (Combo)____________________ (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. ___________N/A______________________________________________ _ (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4801 Admin DoDAAC FA4801 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s) (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Receiver/COR: Eric Tillman Buyer: Rodion R Alashkevich Contracting Officer: contact@example.gov Additional Contact: contact@example.gov (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. See Buyer Above__ (2) For technical WAWF help, contact the WAWF helpdesk at +1 (555) 000-0000. (End of clause) HAFB 007 - NEW MEXICO GROSS RECEIPTS TAX (NMGRT) Holloman AFB Special Instructions (May 2012) - a. The State of New Mexico assesses a Gross Receipts Tax for firms conducting business operation within the State without regard to the location of entity. You are advised that services and all construction materials and the associated services are taxable to governmental entities for gross receipts purposes. Any proposals/bids received will be presumed to include this cost of business and any request for adjustment or proposed/bid prices as a mistake in proposal/bid either before or after award of a contract will not be considered. - b. The tax rate applicable to a particular contractor (for work completed on Holloman Air Force Base) is based on the type of work performed and place of business (Out-of-State companies versus NM companies). New Mexico Taxation and Revenue Department publication FYI-200, Your business Location and the Appropriate Tax Rate, explains the methods of determining the business location and the applicable tax rate, and is available on the Internet at http://www.tax.newmexico.gov. Search for Gross Receipts... and select "Taxation and Revenue, Gross Receipts Taxes" when it's displayed or click the link for All Taxes and follow the Gross Receipts Tax links. - c. Appropriate tax and registration forms are available at the web site above. - d. Offerors/bidders are expected to be knowledgeable of the Gross Receipts and Compensating Tax Act for the State of New Mexico. Further information may be obtained from: State of New Mexico Taxation and Revenue Department 2540 El Paseo Bldg. #2 PO Box 607 Las Cruces, NM 88004 Phone # +1 (555) 000-0000 End of HAFB 007 Instructions Points of Contact Contract Administrator: Rodion R Alashkevich, A1C, USAF, Phone: +1 (555) 000-0000, e-mail: contact@example.gov Contracting officer: Kelly Lowe, SrA, USAF, Phone: +1 (555) 000-0000, e-mail: contact@example.gov IMPORTANT NOTICES: 1) RFQ submission must be in accordance with solicitation; 2) Offerors must be registered in the System for Award Management to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration); 3) All Amendments, if applicable, must be acknowledged; 4) Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement. Questions in regards to this solicitation are due no later than 1200 (12:00 p.m.) Mountain Standard Time by 21 July 2017. Response Time- Request for Quotation will be accepted at the 49th Contracting Squadron, 1210 Forty-Niner Ave., Bldg. 811, Room 426, Holloman AFB, NM 88330 not later than 1200 (12:00 p.m.) Mountain Standard Time on 24 July 2017. All quotes must be marked with RFQ number and title.