Maintenance of Medical Equipment

Hillsborough County is soliciting competitive sealed bids for a two-year contract to provide maintenance, repair, and calibration of medical equipment across its Pet Resources Facilities, with an estimated contract value of $80,000. The solicitation, numbered ITB-26-00293, was posted on June 8, 2026, and responses are due by July 1, 2026. All submissions must be made exclusively through the County’s electronic bidding system, and no fax, email, or manual submissions will be accepted. The work requires the contractor to service a defined list of medical equipment including anesthesia machines, neuter tables, and associated surgical equipment, adhering strictly to manufacturer specifications and using only genuine replacement parts. Contractors must hold current ISO 13485:2016 certification for medical device quality management systems and maintain comprehensive insurance coverage including automobile liability, workers’ compensation, and professional liability, with the County named as an additional insured and policies required to be primary and non-contributory. Award will be made on a Lowest Price Technically Acceptable basis to the lowest responsive and responsible bidder who meets all technical and regulatory requirements. Key compliance obligations include participation in E-Verify, adherence to digital accessibility standards under WCAG 2.1 Level AA, and compliance with Florida statutes relating to boycotted companies. A $20,000 allowance is provided for service kits and replacement parts, but expenditures require prior County approval. Performance must occur at locations within Hillsborough County, Florida, with F.O.B. terms requiring all pricing to include delivery to the job site. The contractor is prohibited from assigning the contract without prior written consent, and all materials submitted may be subject to public disclosure unless properly flagged as exempt. Invoicing will be processed electronically through ACH after review within 15 days and payment within 30 days of approval, with remittances sent via email. The contract will be executed through a Blanket Purchase Agreement, Contract Purchase Agreement, or Standard Purchase Order, which will contain additional administrative details not available at the solicitation stage.