Maintenance, Operations, Transporation Supplies, Parts, Equipment And Related Services

Carroll Independent School District (CISD) has issued a multi-award Request for Proposals (RFP) numbered 23-007 for Maintenance, Operations, and Transportation Supplies, Parts, Equipment, and Related Services. This solicitation seeks to establish an approved catalog of vendors from which district personnel can procure on an as-needed basis, ensuring compliance with Texas State Purchasing Laws and fostering competitive bidding. The contract term initially covers the 2023-2024 school year, with the possibility of three additional one-year extensions through 2026-2027, contingent on mutual agreement between the district and awarded vendors. Multiple awards will be made throughout the solicitation period based on proposals received, with the district reserving the right to postpone deadlines, reject any or all proposals, and select the responses offering the greatest advantage to the district. Pricing submissions must include all shipping and handling costs with goods delivered FOB Destination unless otherwise negotiated. The solicitation emphasizes federal compliance obligations relevant when federal funds are involved, referencing Education Department General Administrative Regulations (EDGAR) under 2 CFR Part 200 Appendix II. Vendors must comply with regulations governing contract remedies, termination rights, equal employment opportunities, Davis-Bacon Act wage provisions, Contract Work Hours and Safety Standards, debarment/suspension certifications, and intellectual property rights. Conflict of Interest disclosures are mandated under Texas Local Government Code Chapter 176 for vendors engaging with local governmental entities. While the solicitation does not specify detailed pricing line items or exact evaluation factors, it requires detailed proposal submissions including affidavits of compliance, references, safety data sheets, and documentation of any specification deviations. The procurement is managed digitally through an online portal, with Alysia Campbell serving as the primary contact. The District’s intent is to provide a broad vendor base to cover diverse maintenance and operational needs, with awards based on best value considerations and adherence to applicable federal and state procurement standards.