Marine Supplies and Vessel support services

The Division of Marine Fisheries (DMF) of Massachusetts is establishing a rolling enrollment vendor list through a solicitation to secure marine supplies, vessel repairs, maintenance, and inspections for equipment used in its coastal operations, primarily at field stations in Gloucester and New Bedford. This procurement is structured as an indefinite delivery/indefinite quantity (IDIQ)-like arrangement with an initial two-year term and up to three two-year renewal options, allowing contracts to extend to a maximum of eight years. Multiple vendors will be awarded contracts to ensure timely, regional service coverage along the entire Massachusetts coastline, with awards based on best value rather than lowest price, evaluating factors including price, quality, service, timeliness, participation in the Massachusetts Small Business Purchasing Program (SBPP), and compliance with environmentally preferable purchasing standards under Executive Order 515. Vendors must submit quotes through the COMMBUYS portal and meet strict eligibility requirements, including being an active SBPP participant with a principal place of business in Massachusetts, operating for at least one year, employing no more than 50 full-time equivalents or 26,000 quarterly hours, and reporting average annual gross revenue of no more than $15 million over the past three years. Non-profit vendors must hold valid 501(c)(3) status. All vendors must comply with Commonwealth procurement regulations, including tax-exempt status under MGL c. 7, § 22 and 801 CMR 21.00, and adhere to mandatory submission requirements such as the Commonwealth Terms and Conditions, completed Massachusetts W-9 form, Standard Contract Form, Authorized Signatory Listing, and Electronic Funds Transfer Authorization. Electronic signatures via Adobe Sign or DocuSign are acceptable, but typed names are not. Performance occurs at DMF’s coastal locations, with inspections and final acceptance handled by the agency at its Gloucester office, and payments processed via EFT within 45 days of invoice submission or through applicable prompt payment discounts. Vendors must use factory-certified technicians for branded equipment, provide transparent pricing for labor and parts, and explicitly document how their products or services meet environmental goals. The solicitation does not include federal FAR clauses, military standards, or detailed packaging and labeling requirements, and there are no pre-defined contract values or line-item pricing; pricing is determined on a per-task order basis as needs arise, making the total financial commitment undefined at this stage.