Master Order for Campaign Hats

Texas A&M University is seeking to establish a Master Order for Campaign Hats through an Invitation for Bid (IFB) with solicitation number TAMU-ITB-26-5056, posted on June 26, 2026, and responding by July 16, 2026. The primary item required is a Campaign Hat with Chin Strap, identified by commodity code 53102503, with a specified quantity of 900 units, featuring detailed design elements including Conservation Green color, a three-inch double-thick brim, specific eyelet configurations, and a Stetson 3X Beaver material crown. All deliveries must be made F.O.B. Destination, Freight Prepaid and Allowed, to the College Station, TX campus, with the vendor bearing all shipping, handling, and fuel surcharge costs. The Master Order will commence on September 1, 2026, for an initial one-year term, automatically renewing for successive one-year periods up to a maximum of five years unless either party provides thirty days’ notice of non-renewal. Prices submitted by vendors must remain firm throughout the contract term, with unit pricing governing any calculation errors, and any proposed price increases upon renewal must be explicitly stated; failure to indicate a maximum increase percentage will result in a zero percent adjustment. Payment terms are 100% Net 30 upon receipt and acceptance of the goods and submission of an uncontested invoice, with no liability for anticipated profits, overhead, or borrowing interest in the event of termination. The contract may be terminated without penalty for non-performance, lack of legislative funding, or at Texas A&M’s convenience with thirty days’ written notice, and payment is limited to goods or services already received before termination. The solicitation requires vendors to be registered in the AggieBid e-commerce system, with responses submitted electronically through that portal; email submissions to tamuaggiebid@tamu.edu are accepted only as an alternative. All responses must include the legal company name, address, contact details, product brand and model numbers, export classification codes, and a listing of references as specified in the attached detailed specifications. Additionally, all items must meet or exceed applicable federal and Texas safety, health, lighting, and noise standards. Although subcontracting opportunities are not anticipated, vendors must still submit a State of Texas Subcontracting Plan with their proposal, or risk disqualification. Tariff, duty, or customs-related charges must be itemized