MDAD Interior Foliage Maintenance

This contract seeks to establish a five-year agreement with a qualified firm to provide weekly interior foliage maintenance services at Miami International Airport, managed by the Miami-Dade Aviation Department. The scope includes maintaining over 800 plants across terminals, concourses, and offices, ensuring they remain healthy, attractive, and pest-free, with specific standards for pruning, pest control, and plant rotation. The contractor is responsible for all labor, equipment, and materials, performing services during standard business hours without disrupting airport operations. Additionally, the contract creates a prequalified pool of vendors for the rental of plants and decorative planters for special events, which will be utilized on an as-needed basis, allowing the department to solicit services from multiple pre-approved vendors without a fixed quantity or schedule. The procurement process emphasizes strict compliance with licensing, environmental, and safety standards, including Florida pesticide licensing, adherence to Miami-Dade County environmental policies, and security protocols such as badge requirements. Bidders must submit detailed pricing based on estimated annual quantities, with prices inclusive of all costs, and are evaluated primarily on lowest responsive responsible bid for Group 1. The solicitation mandates electronic bid submissions through the INFORMS system, with detailed instructions and deadlines, and requires specific documentation such as licensing proof, references, and company contact information. Inspection and acceptance are destination-based at airport facilities, with rigorous standards for plant health, cleanliness, pest management, and safety, including restrictions on pesticide use and pruning practices. While the document does not specify federal FAR clauses, it incorporates internal clauses covering warranty, compliance, and scope modifications, and emphasizes that award will be made to the lowest responsible bidder meeting all threshold criteria. Overall, the contract aims to ensure high-quality, environmentally compliant plant maintenance and flexible vendor engagement for special event needs at Miami-Dade’s airport facilities.