MDOT Fleet Vehicle Upfitting Services

The Santa Monica Department of Transportation is seeking bids for vehicle upfitting services for its non-revenue fleet, which includes pool vehicles, service trucks, and other light to medium duty vehicles that may require additional equipment to perform their functions effectively. The scope of work encompasses vehicle modifications such as installing specialized amber and emergency lighting systems, toolboxes, low voltage systems, push bumpers, aluminum liftgates, and custom fabrications made from metal, plastic, or wood. Additionally, vendors will be responsible for installing on-board computers, antennas, routers, and radio systems, as well as providing vehicle cleaning and detailing services on an as-needed basis following upfitting. This project is federally funded, requiring all bidders to adhere to applicable federal clauses, including insurance and compliance standards. The contract, titled MDOT Fleet Vehicle Upfitting Services, has a solicitation number of 212600965 and was posted on September 23, 2025, with a response deadline of October 6, 2025. The project’s value ranges between $500,000 and $2,000,000, with the primary point of contact being Kellee Mac Donald. Bidders must demonstrate compliance with insurance requirements outlined in related documents, which specify minimum coverage limits for general liability, automobile liability, and workers’ compensation, along with provisions for additional insured status, notice of cancellations, and other protections. The contract will govern the provision of services under the terms of a formal agreement, ensuring adherence to legal, safety, and federal funding requirements, with the potential for ongoing vehicle maintenance and customization services to support Santa Monica’s transportation operations.