Media Buying and Creative Support IDIQ

The Port of Seattle is seeking a consultant through an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to provide comprehensive media buying and creative support services over a five-year ordering period, with a three-year base term and the option for two one-year extensions. The consultant will be responsible for developing creative content and copy in partnership with the Port’s marketing team, managing sponsorship opportunities, and executing paid media purchasing plans aligned with the Port’s budget, target audience, and strategic goals. Each task is issued through a Service Directive that defines scope, deliverables, and compensation, with all work subject to a maximum contract value of $2,000,000 across the entire ordering period. The consultant must negotiate media rates to ensure maximum value, oversee ad placement, and deliver detailed post-campaign analytics. Performance standards require adherence to professional care, federal and state laws, and the Port’s RAISE framework emphasizing respect, equity, integrity, stewardship, and excellence. Contract administration is managed via monthly invoicing under Net 30 terms, with detailed reporting on expenditures and subcontractor payments through the Port’s Contractor Database System. The contract places significant emphasis on diversity and inclusion, requiring the contractor to submit a Diversity in Contracting Inclusion Plan targeting an aspirational goal of 15% participation by Women- and Minority-Owned Business Enterprises (WMBE), with mandatory reporting on subconsultant utilization and approval processes for any substitutions. Offerors must certify their socioeconomic status—including Small Business, Minority Business, Women Business, Veteran-Owned, and LGBTQ Business Enterprise classifications—and ensure all subconsultants do the same. Proposals are limited to six pages and must be submitted as a searchable PDF with required exhibits in specified formats, all sent via email to a designated portal by the August 4, 2026 deadline. Evaluation is based on a best-value trade-off process considering technical competence of key personnel, project approach, interview performance, diversity compliance, and price, with no use of Lowest Price Technically Acceptable methodology. Contractors must comply with strict ethical standards, anti-human trafficking requirements, and prohibit any business ties to entities based in the Russian Federation, while maintaining required insurance coverage and adhering to travel and reimbursement policies. No CLINs or ELINs are used; instead, pricing is structured through hourly rates for key roles outlined in the mock fee schedule, with all costs tied to authorized Service Directives.