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Mentoring Program Coordination and Administration

Active
State & Local

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The Mentoring Program Coordination and Administration subcontract involves providing administrative oversight and staffing coordination for prime contractors working on Oklahoma Office of Juvenile Affairs youth mentoring projects. The scope of work includes managing staffing plans for mentors and coordinators, overseeing service delivery within both community and secure settings, and handling the collection of required agency reports. Key deliverables include the submission of staffing plans and compliance reports. Due to the nature of the work with youth, the contract mandates strict adherence to policies regarding confidentiality and the protection of sensitive personal information. The project falls under NAICS code 541611 and is managed by the state of Oklahoma.

General Info

Subcontract for administrative oversight and staffing coordination for Oklahoma youth mentoring projects.

Documents

This scope was carved out of EV00000976.

The full solicitation package (12 documents), including the RFP, is on the prime solicitation, not on this scope.

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Juvenile Re-entry Mentor Svc

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Organization & Contact Information

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AgencyOklahoma Office of Juvenile Affairs
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Provides administrative oversight and staffing coordination for prime contractors on Oklahoma Department of Justice (OJA) youth mentoring projects. Manages staffing plans for mentors and coordinators, coordinates service delivery across secure and community settings, and manages the collection of OJA reports. Requires strict adherence to confidentiality and sensitive personal information policies. Delivers staffing plans and compliance reports.

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Hagerty Consulting, Inc.

POSTED

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in 18 days
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More opportunities from Oklahoma Office of Juvenile Affairs

Same awarding agency

NAICS: 624110
New
SLED
Juvenile Re-entry Mentor Svc
Solicitation # EV00000976
The Oklahoma Office of Juvenile Affairs, through the Office of Management and Enterprise Services, is soliciting proposals under solicitation number EV00000976 to provide community re-entry mentoring services for justice-involved youth ages 12 to 18. The program is designed to support up to 64 youth at the Central Oklahoma Juvenile Center in Tecumseh, Oklahoma, with services extending to community-based settings statewide as youth transition into group homes or transitional living programs. The primary objective is to promote positive development, emotional regulation, pro-social behavior, and re-entry readiness using an evidence-based mentoring model or curriculum. Qualified suppliers must provide a comprehensive bid via the Oklahoma Supplier Portal by November 30, 2026. The evaluation process focuses on technical ability, company experience with public-sector institutional customers, staffing qualifications, and financial responsibility. Required submissions include an executive summary, a technical response, pricing for weekly sessions and consultations, business references, and up to three years of audited financial statements and tax returns. Key requirements include mandatory background checks for staff, adherence to trauma-informed care standards, and proof of insurance from a carrier with an A.M. Best rating of A- or better. Pricing must be submitted using the provided exhibit and should include all travel expenses, with a specific provision for mileage at the approved IRS rate. Payment terms are set at net 45 days upon submission of a proper invoice. Suppliers must also provide a non-collusion certification and certify compliance with various civil rights acts and anti-lobbying laws. Failure to harmonize bidder terms with the state's terms and conditions or a failure to meet confidentiality and security requirements may result in disqualification or immediate contract termination.
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