Micro Purchase for Goods or Services – Quote All Line Items (Performance Period: 7/1/2025–6/30/2026)

The City of Philadelphia is issuing a micro purchase contract, soliciting quotes for goods or services with a performance period from July 1, 2025, through June 30, 2026. The contract will be awarded either as a whole or by line item to the lowest responsive and responsible bidder, contingent upon the submission of a complete quote that includes all specified items, attachments, and certifications. The maximum order value is capped at approximately $38,000, adjusted annually by the CPI-U, and the contract duration is one year, with no explicit options for renewal. Delivery is to be FOB Destination, and no specific packaging, labeling, or MIL-STD standards are mandated; the seller is responsible for timely delivery once a valid Purchase Order is issued and the City requests performance. The procurement process emphasizes strict compliance with the City’s terms and conditions, which govern all aspects of the contract, including insurance, indemnification, nondiscrimination, and legal obligations. The contract incorporates City-specific clauses rather than federal FAR clauses, with key provisions covering insurance requirements, ownership of deliverables, ethics, and conflict of interest laws. Payment will be made via electronic funds transfer after delivery, approval, and submission of proper invoices, with the City’s designated contact being Lorraine Martinez. The award criteria prioritize responsiveness, responsibility, and lowest price, with the City reserving the right to reject any or all quotes and to award on multiple line items if deemed in its best interest. Vendors must submit their quotes electronically through the City’s PHLContracts platform, including a signed Consent and Authorization Agreement, which is mandatory for bid eligibility. Additional attachments, such as descriptions of alternate products or voluntary diversity data forms, can be uploaded as part of the submission. The process requires answering mandatory questions, accepting terms and conditions, and resolving validation messages before final submission. No specific packaging, marking, or federal standards are specified, and the entire contractual framework is governed by City of Philadelphia regulations, emphasizing transparency, compliance, and efficient procurement for small purchases.