MIDDLE SCHOOL BAND INSTRUMENTS

The Cache County School District (CCSD) is soliciting bids for the outright purchase of new band instruments, components, and accessories for two new middle schools—Juniper Ridge and Maple View—scheduled to open in August 2026. This procurement, identified by solicitation number RFQ-CCSD-BAND-061226 and classified under NAICS code 339992, requires all items to be new, unused, current production models with no substitutions, equivalents, or alternatives allowed; used, refurbished, open-box, discontinued, gray-market, factory seconds, or B-stock items are strictly prohibited. Vendors must be authorized dealers of the named manufacturers, and those sourcing products through surplus, liquidation, or closeout channels are ineligible. The instrument list specifies exact models and quantities for each school, including flutes, clarinets, trumpets, French horns, euphoniums, trombones, tubas, oboes, bassoons, saxophone reeds, valves oils, drumsets, and instructional keyboards, all to be delivered FOB Destination, Freight Prepaid with no additional shipping or handling fees permitted. All instruments and accessories must be shipped in original, unopened manufacturer packaging, accompanied by an itemized packing slip and marked with the CCSD PO number on every package, bill of lading, shipping memorandum, and invoice. Delivery must align with a defined schedule, and failure to meet deadlines may result in price reductions or termination for default. Upon delivery, CCSD will inspect the goods at the final delivery point in Utah, at which time title and risk of loss transfer from the seller. Rejected items due to damage, defect, or nonconformity must be replaced at the vendor’s expense without additional cost to CCSD. Invoices must be submitted within 30 days of delivery and include the contract or PO number; payments will be processed within 30 days of delivery or receipt of a correct invoice, whichever is later, via mail or CCSD Purchasing Card. The contract is governed by Utah law, with venue set in the First Judicial District Court in Cache County, and includes strict indemnification, ethics prohibiting gifts to procurement officers, non-discrimination compliance with state and federal civil rights laws, and debarment certifications. The award will be made to the overall lowest responsive and responsible bidder or by individual line item or group of items, as determined by CCSD in its best interest. All terms are non-negotiable, and proposals