MIDDLE SCHOOL ORCHESTRA INSTRUMENTS

Cache County School District is seeking to purchase new orchestra instruments, components, and accessories for two upcoming middle schools set to open in August 2026, with the solicitation numbered RFQ-CCSD-ORCHESTRA-061226 posted on June 5, 2026, and responses due by June 12, 2026. The procurement requires the outright purchase of specified Eastman brand instruments including violins, violas, and cellos in various fractional and full sizes, along with mandatory accessories such as carbon fiber bows, shoulder rests, end pin straps, rock stops, and rosin, all of which must be new, unused, current production models with no substitutions, equivalents, or exceptions allowed for standardization. Used, refurbished, open-box, discontinued, gray-market, factory seconds, or B-stock items are explicitly prohibited, and rental options are not acceptable. Vendors must be authorized dealers of the manufacturer and may not source products through closeout, surplus, liquidation, or end-of-line inventory channels. All items must be shipped in original, unopened manufacturer packaging, accompanied by an itemized packing slip, and clearly marked with the CCSD purchase order number on every shipping document and invoice. Pricing must be quoted FOB Destination, Freight Prepaid with no additional shipping, handling, or freight charges, and all costs including compliance with Utah Code requirements for personnel background checks and insurance must be included in the bid. The contract is governed by Utah state laws, with venue designated in Logan City’s First Judicial District Court, and requires full compliance with federal and state regulations including anti-discrimination provisions under Title VI and VII of the Civil Rights Act, the Utah Anti-Discrimination Act, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act. Sellers must certify they are not debarred, suspended, or excluded from federal or state contracts and must maintain ongoing compliance during the contract term, reporting any debarment to CCSD within 30 days. Title and risk of loss pass to CCSD upon final delivery and acceptance, and failure to meet quality, brand, or delivery requirements may result in rejection of goods without additional charge to CCSD, with potential termination for nonperformance. Invoices must be submitted within 30 days of delivery and must reference the CCSD contract and PO numbers; payment will be made within 30 days of delivery or receipt of a correct invoice, whichever is later, via mail or CCSD Purchasing