Milam Residence- French Drain Installation

Cherokee Nation Cultural and Economic Development, L.L.C. is soliciting bids for the installation of a French drain system and associated remediation work at the Milam Residence in Claremore, Oklahoma, under solicitation number Procurement #164745. The scope of work includes excavation to the footing along a basement wall, installation of a 6-inch drainpipe wrapped with GC-250 fabric and backfilled with clean rock, tuck pointing and sealing of brick veneer, reconstruction of a retaining wall using 8-inch CMU blocks, removal and replacement of a TPO roof with proper flashing, grading and seeding of disturbed areas, and repair of interior walls, windows, and ceilings, with full site cleanup required. The contract is structured as a lump sum, requiring bidders to provide a detailed bid schedule that includes completion time in calendar days from receipt of a Notice to Proceed, though no minimum or maximum duration is specified. The place of performance is the Milam Residence, and all work must be performed in compliance with the Statement of Work and approved specifications, with no substitutions allowed without prior written approval from the Company. Bidders must submit proposals exclusively via email to [email hidden], with no copy to the buyer, and all submissions must include the completed bid form, Statement of Work, drawings and specifications, bid schedule, and ACORD insurance certificates for Automobile Liability and Workers Compensation, among other attachments. The solicitation imposes several critical compliance and administrative requirements, including mandatory submission of a valid Tribal Employment Rights Office (TERO) certificate and payment of a ½ of 1% TERO fee based on the total contract award, with preference given to Cherokee Nation members and other federally recognized tribal members in employment and subcontracting. Bidders must also submit detailed subcontracting plans identifying Indian-owned status and tribal affiliation for all proposed subcontractors. Insurance requirements include Commercial General Liability, Automobile Liability, Workers’ Compensation, and Pollution Liability with mandatory endorsements designating the Company and its affiliates as additional insureds, prioritizing coverage as primary and including a waiver of subrogation. Performance and payment bonds must be provided within five calendar days of award, with failure to meet this deadline resulting in annulment of the award; a maintenance bond may also be required for one year post-acceptance. Non-collusion and business relationship disclosures are mandatory, requiring bidders to affirm no collusion has occurred and to disclose any business relationships with Company personnel