38--Mini Excavator & Mulcher for Cheyenne River Agency

The contract solicitation 140A0126Q0033 is a Firm-Fixed-Price procurement by the Bureau of Indian Affairs, Pacific Region, for the acquisition of two pieces of heavy equipment: a 2026 Develon D24 Mini Excavator and a 2026 Diamond FDE050 Excavator Drum Mulcher, both subject to “Or Equal” specifications as detailed in Attachment 1. The solicitation is a 100% set-aside exclusively for Indian Small Business Economic Enterprises (ISBEEs) under NAICS code 333120, requiring offerors to self-certify as Indian-owned and controlled businesses and submit a completed IEE Representation Form to be considered responsive. All deliveries are due on or before July 31, 2026, with FOB Destination terms applying, and physical delivery locations include Eagle Butte, South Dakota for the excavator and another site referenced by requisition number 0044045796 for the mulcher. The evaluation process follows a Lowest Price Technically Acceptable method, where only the lowest-priced offer is reviewed for technical acceptability, which hinges on compliance with the specified equipment models or approved equivalents and timely delivery. The contract mandates electronic invoicing through the U.S. Treasury’s Invoice Processing Platform (IPP), requiring contractors to register in the system and submit invoices by the 25th of each month for payment processing. The Contracting Officer, Jodi Zachary, is the point of contact for all communications, and proposals must be emailed with the exact subject line format, including two attachments: pricing documentation and supporting technical documentation. Special requirements include adherence to RFO-deviated FAR clauses such as prohibitions on contracting with inverted domestic corporations, restrictions on subcontractors with debarred status, whistleblower protections, and mandatory labeling of proprietary data. All offerors must maintain current SAM registration, comply with labor and human rights standards including prohibitions on child labor and human trafficking, and ensure full compliance with the Buy Indian Act. Packaging, marking, and shipping specifications are not detailed in the solicitation and are assumed to be contained within Attachment 1, which must be referenced for full compliance.