Mobile Substation Project

The City of Pasadena Water and Power Department is soliciting proposals under solicitation number 2026-RFP-0415 for the design, procurement, and delivery of two mobile substations, specifically one 4kV and one 17kV unit, to support emergency power and construction initiatives. The project includes the delivery of the equipment and one week of on-site startup training for each unit, with a desired in-service date of June 2029. Proposals must be submitted electronically via the city's eProcurement portal by November 16, 2026, at 3:00 pm. The selection process is based on the total average points from evaluators, with specific preferences awarded to local Pasadena businesses and California-certified small or micro-businesses. Submission requirements are stringent, requiring a separate technical and price proposal. The technical documentation, including the statement of qualifications and additional data, is limited to a total of 80 pages using 12-point font. Mandatory documentation includes Form AA-1, Form AA-2 for services exceeding 25,000 dollars, a Declaration of Non-Collusion, and a Tax Payer Protection Act form. The contractor must adhere to strict accessibility standards, including ADA Title II, Section 504 of the Rehabilitation Act, and PROWAG guidelines. Invoicing is managed through the city's Vendor Invoice Portal, with payments processed on Tuesdays and Thursdays.