Mobile Traffic Control & Safety Devices A-210(5)

This contract solicitation from the Minnesota Department of Administration seeks proposals for the supply of Mobile Traffic Control and Safety Devices under State Contract A-210(5). The initiative aims to establish a contract that allows State Agencies and Cooperative Purchasing Venture members to purchase these devices on an as-needed basis, with an anticipated contract duration from December 1, 2025, to November 30, 2026, and options for extension up to three additional years. The initial estimated value for the first year is approximately $1 million. Respondents are required to submit their proposals electronically through the SWIFT Supplier Portal by October 15, 2025, with late or faxed responses not accepted. A virtual pre-proposal meeting is scheduled for September 23, 2025, and questions regarding the RFP must be submitted by September 29, 2025. The procurement process emphasizes compliance with detailed submission instructions, including attachments certifying declarations, exceptions, and pricing, as well as adherence to diversity and inclusion policies encouraging participation from minority, women, veteran, and disability-owned businesses. The solicitation also includes specific documentation requirements, such as an authorized dealer listing that details approved distributors authorized to sell the specified equipment, along with their contact and insurance information. Responders must certify their responses' accuracy, authority, and compliance with state terms, and must provide detailed cost proposals using the prescribed price schedule. The process underscores the importance of secure, compliant submission via the SWIFT portal, which now incorporates multi-factor authentication to enhance security. Overall, this RFP facilitates a streamlined, inclusive procurement process designed to ensure qualified vendors can competitively supply traffic control and safety devices to meet Minnesota's transportation safety needs.