Monthly Landscaping Services - Hamilton, Bermuda

The U.S. Embassy in London, acting on behalf of the U.S. Consulate General in Hamilton, Bermuda, is soliciting bids for comprehensive landscaping services under solicitation number 19UK5626Q0045, with a response deadline of August 10, 2026, at 17:00 Atlantic Daylight Time. The contract requires specialized landscaping services including lawn care, pruning, debris removal, watering to a depth of seven centimeters, fertilizing, liming, seasonal flower replacement, and pest and disease control, all performed at the Consulate’s property in Hamilton. Only companies with a registered business presence in Bermuda are eligible to submit proposals. The Government will award a firm-fixed-price contract to the lowest-priced technically acceptable offeror who is a responsible contractor, using a pass/fail evaluation process that assesses compliance with solicitation terms, technical acceptability based on experience and past performance, and responsibility under FAR 9.1, which includes financial capability, integrity, organizational competence, and qualification to perform. The contract will be structured as an indefinite-quantity, multiple-year agreement with a base period of 12 months and options to extend for a total duration not exceeding five years, including up to six months of additional performance time. All pricing must exclude Value Added Tax and must account for Defense Base Act insurance. The contract includes mandatory deliverables such as a Grounds Maintenance Plan, List of Personnel, Transition Plan, and monthly payment requests, all submitted to the Contracting Officer’s Representative, while insurance documentation is due to the Contracting Officer within ten days of award. Proposals must be submitted electronically to Procurement_Box2@state.gov and include the completed SF-1449 form with required blocks filled, evidence of DBA insurance, and the name of a Project Manager fluent in English. The offeror must maintain an active SAM registration and comply with all applicable federal regulations, Bermuda local laws, and environmental standards for safe handling and disposal of hazardous materials. The Government reserves the right to inspect, test, and reject nonconforming services and may initiate termination or corrective action for repeated customer complaints, with a performance standard limiting complaints to no more than one per month. Site visits are planned, and all work must adhere to horticultural best practices.