Scope of work The purpose of this Invitation to Bid (ITB) is to solicit competitive bids to provide and install a new culvert and replace the existing culvert at the intersection Mowry road and Hull road in front of the Wallace Building 2390 Mowry Road Gainesville, FL 32611 as described in the technical specifications and Site drawing found in the Buyer Attachment. Permits required to complete the culvert replacement must be obtained prior to commencement of work. The topographic survey referenced in the Mowry Road Culvert Technical Specifications within the Buyer Attachments depicts the landscape of the site and the utility information needed for installation. Upon award, Contractor shall obtain all required permits required to complete the project. UF Permits Website can be found at - https://www.ehs.ufl.edu/howto___trashed/apply-for-a-building-permit/ All work shall be completed in compliance as per current codes and UF Design & Construction Standards. UF Standards can be found at - https://facilities.ufl.edu/projects/forms-standards/design-construction-standards/ All inspections required to meet code and UF Standards shall be coordinated by Contractors and/or Subcontractors. UF needs to be notified 24 hours in advance of all inspections. Inspections information can be found at https://www.ehs.ufl.edu/departments/facility-support-services/building-codesenforcement/inspections/ Contractors shall attend the mandatory pre-bid meetings, and any other required meetings during bid and award process. The mandatory Pre-bid meeting will be February 24th at 10:00AM in front of the Wallace building at 2390 Mowry Rd Gainesville, FL 32611. Upon award, contractor is responsible for removal and disposal of all debris and materials in accordance with local and environmental regulations and responsible for cleanup of site daily. Upon award of the contract, the Contractor shall be responsible for preparing and submitting a Stormwater Pollution Prevention Plan (SWPPP) to the University of Florida (UF) project team for review and approval. The SWPPP must be provided within 15 days of contract award and shall not be implemented until written approval is received from the UF team. The Contractor shall ensure that all work is performed in compliance with the approved SWPPP and all applicable federal, state, and local regulations. The awarded contractor will be responsible for regrading all culverts and swales that flow to this area to provide positive drainage. All disturbed areas 4:1 or greater shall be sodded to prevent erosion. Additional sod may be used as needed. The Engineer of record (EOR) is to be alerted of any complications or deviations from the plan. (area shown in figure 4 in Mowry Road Culvert Technical Specifications in buyer attachment) The Contractor shall be responsible for verifying that all finished grades conform to the approved plans, profiles, and specifications. Verification MUST be performed using appropriate surveying or positioning tools and equipment. Contractor is responsible for locating all existing utilities within the work limits of all improvements. The contractor is also responsible for protecting all existing utilities during construction. In the event that a utility conflict occurs, contractor shall notify the project manager, engineer, and utility to coordinate remedial action. Contractor must restore all disturbed areas to pre-construction condition or better. This includes, but is not limited to, roads, driveways, ditches, landscaping, and any other affected features. All restored grassed areas must be replanted with perennial peanut groundcover as shown in Figure 3 within the Mowry Road Culvert Technical specifications found in the Buyer Attachments. The Contractor shall be solely responsible for the maintenance of traffic within and around the project limits throughout the duration of the work. This includes the development, implementation, and ongoing management of a Maintenance of Traffic (MOT) plan in accordance with all applicable local, state, and federal regulations and guidelines. Provide, install, maintain, and remove all necessary traffic control devices (signs, cones, barricades, flaggers, etc.) to ensure the safety of the public and work crews. Contractor needs to include this in their technical proposal submission (reference question 1.4). Upon award, Contractor shall provide video documentation of the work area at three key stages: (1) prior to commencement of work, (2) during significant phases of the work, and (3) upon completion. Videos shall be dated and submitted to ACC within 24 hours of recording (link provided after award) and uploaded to the photos section. The purpose of this requirement is to ensure proper recordkeeping and job site monitoring. Work is expected to be done during regular working hours. Substantial Completion of this project should be done before May 29th, 2026. The vendor shall notify UF Facilities Project Manager in writing within two (2) business days of any event likely to delay the completion of the project. In asmuch as failure to Substantially Complete the Work within the date mentioned here will result in injury to the Owner, and as damages arising from such failure cannot be calculated with any degree of certainty, it is agreed that if the Work is not Substantially Completed within the time provided or within such further time, if any, as shall be allowed for time extensions in accordance with the provisions of this contract, the contractor shall pay to the Owner as liquidated damages for such delay, and not as a penalty, the amount based on 7% of the project cost, prorated for each calendar day elapsing between the date fixed for Substantial Completion and the date such Substantial Completion is fully accomplished. The parties agree that said liquidated damages are reasonable given existing circumstances, including, without limitation, the range of harm that is foreseeable and the anticipation that proof of damages would be costly and impractical. Please include pricing for cleaning out the adjacent culvert in the Base bid. Please Add Optional pricing for adding an apron to the adjacent culvert in your bid.
