MPA-534 Elevator Service and Repairs

The State of Rhode Island is seeking qualified vendors for MPA-534 to provide comprehensive service, repair, and maintenance for elevators, escalators, and other vertical transportation equipment across state facilities. This open enrollment contract allows for routine monthly inspections, emergency response, and potential new installations if determined appropriate by the Division of Purchases. Vendors must adhere to strict performance standards, including monthly preventive maintenance involving lubrication, cleaning, and inspection of critical components such as motors, brakes, door operators, and safety systems. Emergency response timelines are strictly enforced: one hour during business hours, two hours outside business hours, twenty minutes for passenger entrapments, and thirty minutes to assist individuals with disabilities. All work must comply with Rhode Island General Laws Chapter 23-33 and the ASME A17.1 National Elevator Code, with mandatory annual testing of car safety and speed governor devices, three-year full load tests for hydraulic elevators, and five-year tests for cable elevators, all conducted in the presence of a state inspector at no additional cost to the state. Vendors must maintain a local parts warehouse for emergency delivery, comply with FOB terms for parts delivery without shipping charges, and submit detailed service reports after each inspection to building managers. Invoicing is structured around fixed monthly rates per unit that include all required testing, with time-and-materials billing permitted only for unauthorized damage incidents, subject to strict documentation requirements including time sheets, service logs, and verification by state personnel. Hourly billing is restricted to time spent on-site, rounded to the nearest half-hour, with no minimum or travel charges allowed. Vendors must also comply with prevailing wage requirements under RIGL 37-13-1 et seq., paying employees weekly, posting wage rates on-site, submitting certified weekly payroll forms monthly, and ensuring all workers on projects over $100,000 hold OSHA 10-hour certifications. All bidders must submit a Conflict of Interest Attestation confirming no participation in the solicitation’s development and no conflicts under Chapter 14 of Title 36. Proposal evaluation is a strict pass/fail process; failure on any single criterion results in automatic disqualification. Bidders are required to quote all hourly rates and charges as specified, and must review and certify understanding of the state’s Contract Addendum regarding prevailing wages and other obligations. The solicitation window opens August 3, 2026, with responses due by August 1, 2028