MRI Maintenance

The contract pertains to comprehensive maintenance services for a GE Medical Systems Signa Excite HD 1.5T Mobile MRI unit at Lallie Kemp Medical Center in Louisiana, under the oversight of Louisiana State University Health Sciences Center. The solicitation requires preventive maintenance for a nine-month base period with an option to renew for two additional one-year terms, for a maximum contract duration of five years. Services must ensure device uptime exceeding 95%, with financial penalties for failure to meet performance metrics. Contractors must provide qualified, OEM-trained personnel capable of responding within 30 minutes for phone consultation and four hours for on-site service, maintaining minimum 60% helium levels in the cryogenic system and ensuring next-day part delivery. Compliance with HIPAA, JCAHO, CMS, ISO standards, and Louisiana state law is mandatory, including execution of a Business Associate Agreement to safeguard protected health information. All work must adhere to manufacturer specifications and institutional protocols, with documentation of inspections, quality assurance, and technician qualifications required as part of the bid. The solicitation mandates submission via sealed bid, email, or fax by August 24, 2026, at 10:00 AM to a specified address in Independence, LA, with all proposals requiring an original ink signature. Bids must include pricing, product equivalency documentation, diversity supplier lists, certifications of Louisiana workforce (if claiming preference), and proof of technicians’ training. Louisiana manufacturing preference is granted under state law for items produced in the state, and bidders must disclose whether at least half their workforce consists of Louisiana residents. The contract enforces strict compliance with federal civil rights statutes, the prohibition of boycotts against Israel for contracts over $100,000, and indemnification obligations for damage arising from contractor fault. Audits are permitted for five years post-performance, and records must be preserved accordingly. Evaluation will follow a Lowest Price Technically Acceptable model, with award going to the lowest responsive and responsible bidder who meets all technical, compliance, and administrative requirements. Delivery is F.O.B. destination, with no advance or C.O.D. payments permitted, and payment is due within 30 days of invoice receipt or delivery, whichever is later. No federal acquisition regulation clauses apply; the contract operates under Louisiana state procurement rules with unique local requirements not found in federal systems.