MSS-202-FS-26, Purchase of a 2026 Transit-350 Cargo Truck w/ Refrigeration Box and Lift Gate (or Equal)

Broome-Tioga BOCES is requesting sealed electronic bids for the purchase of a 2026 Ford Transit-350 cargo truck equipped with a refrigeration box and a hydraulic lift gate, or an approved equivalent. The solicitation, identified as MSS-202-FS-26, sets a firm-fixed-price procurement with delivery required within 30 days from order receipt to the agency’s location in Binghamton, New York. The vehicle must meet stringent technical specifications including compliance with FMVSS, EPA emission standards, and New York State vehicle regulations. Key features include a Thermoking V520 RT refrigeration unit maintaining an operating temperature of 35–40°F, insulated with 2-inch closed-cell polyurethane foam, and a Tom’s Gate Cantilever lift gate with a 1,300-pound capacity. The procurement also allows for a trade-in of an existing vehicle as part of the purchase. Bidders are required to submit electronically via the Broome-Tioga BOCES eProcurement Portal by May 28, 2026, including a signed non-collusive statement and a completed IRS W-9 form. Award of the contract will be made to the lowest cost technically compliant bid, with BOCES retaining discretion to accept “or equal” products upon evaluation. While the solicitation lacks formal FAR contract clauses, it emphasizes mandatory conformance to technical standards, timely delivery (F.O.B. destination), and net 45-day payment terms after receipt and proper invoicing. Final inspection and acceptance occur at the destination site. No comprehensive pricing schedule for all components is provided except for the lift gate, which is priced at $10,718. No specific contract administration contacts or electronic invoicing methods such as WAWF are designated, with all clarifications directed exclusively to the purchasing agent. The agency reserves the right to reject bids deemed not in its best interest, and although standard federal acquisition clauses are absent, the procurement underscores regulatory compliance, detailed vehicle specifications, and a straightforward evaluation process focused on cost and adherence to requirements.