Multiple-Award Architect-Engineer Indefinite Delivery Indefinite Quantity Puerto Rico and U.S. Virgin Islands

Multiple-Award Architect-Engineer Indefinite Delivery Indefinite Quantity for Puerto Rico and U.S. Virgin Islands Solicitation No. 47PC0223Q0002 Update 11/13/2023: Amendment #2 issued. RFIs responses and submission extension. Please refer to attachments section for document. _________________________________________________________________________ Update 10/26/2023: Amendment #1 issued. RFIs responses and submission extension. Please refer to attachments section for document. _________________________________________________________________________ Update 10/11/2023: Pre-Submittal Meeting presentation and attendee list added in the Attachments Section. _________________________________________________________________________ This solicitation is a Request for Qualifications (RFQ) and is not a Request for Fee Proposal (RFP). NAICS: The North American Industry Classification System (NAICS) Code/Size Standard for this procurement is 541310, Architectural Services. The Small Business Size Standard is $12.5 Million in annual receipts. The FSC/PSC is C1AA, Architect and Engineering-Construction: Office Buildings GEOGRAPHIC LIMITATION: Per GSAM 536.602, the overall architect/engineering design team must demonstrate that at least thirty-five percent (35%) of all required Architect/Engineer (A-E) contract services will be accomplished within Puerto Rico and/or U.S.Virgin Islands in order to receive full credit for the geographic location evaluation factor. SMALL BUSINESS SET-ASIDE: Notice of Total Small Business Set-Aside. This procurement opportunity is 100% set-aside for small businesses only. FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (a) Definition. Small business concern, as used in this clause (1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103. (b) Applicability. This clause applies only to- (1) Contracts that have been totally set aside for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern. (End of clause) GENERAL SOLICITATION AND CONTRACT INFORMATION: The U.S. General Services Administration (GSA), Public Buildings Service (PBS), Northeast and Caribbean Region has a requirement for Multiple-Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract for supplemental Architect and Engineering (A-E) services for projects located in Puerto Rico and U.S. Virgin Islands. This procurement will be procured pursuant to the Selection of Architects and Engineers (formerly known as The Brooks Act) Public Law 92-582, and as implemented in Federal Acquisition Regulation (FAR) 36.6 and General Services Acquisition Manual/Regulations Part 536. One or more Firm-Fixed-Price (FFP) IDIQ contracts will result from this solicitation, to include negotiated profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. When pricing design for task orders over the life of the contract, the Government will require fully documented compliance with the mandates prescribed in FAR 15.404-4(c)(4)(i)(B) regarding the 6% design fee limitation. Pricing on task orders for the production and delivery of designs, plans, drawings and specifications shall not exceed 6% of the estimated cost of construction, excluding fees. It is anticipated that the award of the A-E IDIQ contract(s) will be made to the three (3) most highly qualified firms listed in order of preference by the Technical Evaluation Board (TEB). In accordance with FAR 17.207, prior to exercising options, GSA will review: the contractor's past performance evaluations on other contract actions, the contractor does not have an active exclusion record in SAM.gov, and the contractor's performance on this contract has been acceptable. If the firm has an unsatisfactory review in one of the items referenced above their option might not be exercised. However, if the Contracting Officer determines that exercising an option of a firm is not the most advantageous method of fulfilling the Government's need, then the Maximum Order Limit funds remaining for this firm will be split equally among the other firms that receive notification of issuance of option. The term for each of the contract(s) shall be for a period of five (5) years, consisting of a one (1) year base period plus four (4) one-year unilateral options. There will be a Minimum Order Guarantee of $2,500.00 for each contract awarded. Each contract will also have a Maximum Order Limitation of $15,000,000 per contract for the five (5) year Period of Performance of the IDIQ. If the minimum guarantee is not met during the base year, the Government reserves the right to unilaterally issue a task order to satisfy this guarantee. If the contractor does not accept this task order, all claims to the minimum guarantee will be waived by the contractor. There is no yearly maximum. The sum of all task orders issued against the contract cannot exceed the maximum contract value of $15,000,000.00. However, the maximum contract value could be adjusted if the amount of firms awarded a contract is reduced as a result of not exercising an option. GENERAL DESCRIPTION OF SERVICES REQUIRED: GSA, Public Buildings Service, Northeast & Caribbean Region is seeking firms with qualifications and experience in A-E Services for Puerto Rico and the U.S. Virgin Islands. These contracts will cover the geographical location of Puerto Rico and the U.S. Virgin Islands. The scope of work may include, but is not limited to, Site Investigations, Site Surveys, Feasibility Studies, Project Development Studies, Building Evaluation Reports, Master Plans, Engineering Studies, Concept Designs, Construction Documents, Design-Build Bridging, Design-Build Scope Preparation, Estimating Services, Procurement Support, Record Drawings, Constructability Reviews, Technical Design Reviews, Construction Administration Services, Shop Drawing Review and Approval,Construction Site Inspections, Post-Construction Services, and other A-E Services, to include incidental related work in support of Government administered construction contracts, facility investigations and research, and planning studies. * The Statement of Work is attached. SELECTION PROCESS: This notice is a RFQ of A-E firms/lead designers interested in contracting for this work. The A-E firm as used in this RFQ means an individual, firm, partnership, corporation, association or other legal entity permitted by law to practice the profession of architecture or engineering that will have contractual responsibility for the project design. This procurement consists of a two (2) stage evaluation process. Stage One (1) will consist of the evaluation of the technical submission package. All responsive submissions will be evaluated by the TEB. The firms will be ranked with the highest rated submission listed first. After the evaluation of the submissions, GSA will shortlist six (6) to eight (8) of the most highly rated firms. The shortlisted firms will be invited for interviews and further evaluated in Stage Two (2). The shortlisted firms will be advertised on SAM.gov. Award of the A-E IDIQ contract(s) will be made to the three (3) most highly qualified firms listed in order of preference by the TEB. The firms must ensure the Standard Form (SF) 330 Architect Engineer Qualifications Parts I and II reflect the entire design team. Rate/price proposal(s) will be requested following the selection of the most technically qualified firm(s). The current threshold for the requirement of certified cost or pricing data is $2,000,000; therefore submission of such will be required for each contract. In accordance with FAR 15.403-4, cost or pricing data will be required of each awardee and its consultants in order to determine a fair and reasonable price prior to contract award. SUBMISSION REQUIREMENTS AND EVALUATION CRITERIA FOR STAGE ONE (1): All documentation must be submitted in electronic PDF format using 8 1/2" x 11" page size. The assembled content for the Stage One (1) portfolio should be no more than fifty (50) sheets (equivalent to a hundred (100) single-sided pages). Portions of the submissions may be double-sided. The portfolio should include the following: a cover letter referencing the SAM.gov announcement and briefly describing the firm and its location, organizational makeup and noteworthy accomplishments; SF 330 A-E Qualifications Part II; and responses to the submission requirements and evaluation criteria listed below. The TEB will evaluate the submissions and may include a private sector peer and representatives of the other Federal agencies in addition to GSA. The TEB will establish a shortlist of six (6) to eight (8) firms who will be invited into Stage Two (2) of the procurement process. All SF 330s must be current reflecting a date not more than one (1) year from the date of this notice. All example projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. The SF 330 must clearly state the office/branch/individual team members performing the work on all projects presented. All responsive submissions will be evaluated by the TEB. The firms will be ranked with the highest rated submission listed first. After the evaluation of the submissions, GSA intends to hold discussions with six (6) to eight (8) of the highest rated firms in Stage Two (2). EVALUATION CRITERIA: The A-E Firms shall submit a technical proposal responding to the following evaluation factors: Factor No. 1: SPECIALIZED EXPERIENCE (20%) Factor No. 2: DESIGN PHILOSOPHY (20%) Factor No. 3: PROFESSIONAL QUALIFICATIONS (20%) Factor No. 4: PAST PERFORMANCE (20%) Factor No. 5: CAPACITY TO ACCOMPLISH THE WORK (15%) Factor No. 6: GEOGRAPHIC LOCATION (5%) FACTOR NO. 1: SPECIALIZED DESIGN EXPERIENCE (20%): The A-E firm or joint venture shall complete Part 1, Sections F and H of the SF 330 for example projects which best illustrate the proposed team's experience for this contract. The A-E firm or joint venture must not be a subcontractor for any of the projects submitted, but must be the Lead Designer. The AE firm or joint venture shall submit three (3) projects for which construction is completed not more than seven (7) years prior to the submission due date of the RFQ, as described below: One (1) project that is a major renovation or tenant fit-out in an existing building with a minimum construction cost of $1,000,000. One (1) Master Plan or Design/Construction Study project with a construction estimate over $800,000. Master Plan or Study efforts that are completed, but not constructed are acceptable. At least one (1) project must be located in Puerto Rico or in the U.S. Virgin Islands. A higher rating will be given to firms that demonstrate extensive experience in these locations. Projects that will not be considered for Factor 1 include residential water supply-waste treatment facilities (municipal are acceptable), retail stores, warehouses, residential projects and/or transportation projects. The description for each project shall consist of a narrative describing the specific design approach for the project. The narrative must have sufficient detail to allow an understanding of how some items such as the client's program, function, image, mission, budget, schedule, and local conditions, sustainable strategies, operations and maintenance objectives were satisfied by the overall design/planning solution (maximum of two (2) single-sided pages per project). Include tangible evidence such as certificates, awards, commendations and peer recognition, demonstrating design excellence. If the A-E firm provides more than three (3) projects, the TEB will only review the first three (3) submitted based on chronology starting with the most recent contract/task order completion dates. FACTOR NO. 2: DESIGN PHILOSOPHY (20%): This factor is intended to demonstrate the A-E firm's understanding of GSA's architectural Design Excellence objectives, the Guiding Principles for Federal Architecture, and the A-E firm's or joint venture's approach to sustainable design. In Part 1, Section - H of the SF 330, submit; A narrative describing the A-E firm's or joint venture's design philosophy and practical approach to delivering Design Excellence to its clients in a consistent manner. Include a statement by the Lead Designer on the Designer's personal commitment to the Guiding Principles for Federal Architecture, GSA's Design Excellence objectives and sustainable strategies in design. Include a statement to address what design excellence means in projects for this service contract, and how the A-E firm or joint venture will strive to achieve design excellence, as well as its approach to sustainable design, (maximum of one (1) single-sided page). FACTOR NO. 3: PROFESSIONAL QUALIFICATIONS (20%): In Part 1, Sections - C, - E and - G of the SF 330, submit; A narrative (maximum of one (1) single-sided page per each key Team Lead Member) describing the education, qualifications, professional registrations and certifications, and professional experience of the following - key A-E Firm and/or Team Lead Personnel: Key Team Lead Personnel: a) Program Executive b) Lead Designer c) Lead Mechanical, Electrical, Plumbing (MEP) Engineer Describe and provide examples of the project experience of proposed key Team Lead Personnel in delivering A-E services comparable to the services contemplated for this contract. Include any awards, commendations or peer recognition for Lead Designer and/or MEP Engineer. A maximum of three (3) single-sided pages and three (3) projects per key Team Lead Personnel shall be submitted. At a minimum, the Key Team Lead Personnel shall have a Bachelor's Degree and ten (10) years of experience in each respective field. The Lead Designer and Lead MEP Engineer shall have a professional license in at least one State of the U.S or U.S.Territory. Advanced degrees and awards, commendations or peer recognition for Key Team Lead Personnel in a respective field shall be weighted more heavily for that category. Key Team Members: The evaluation will consider qualifications, relevant project experience and longevity with the firm of key technical personnel in addition to the Key Team Lead Personnel. Technical Personnel must possess the education, qualifications and project experience that will provide the best opportunity for the successful completion of task orders under the proposed contract. The A-E firm or joint venture shall include personnel with professional qualifications in the following disciplines and as follows: Bachelor's Degree and five (5) years of experience in each respective field, and have a professional license in at least one U.S. State or Territory a) licensed architect b) licensed structural engineer c) licensed mechanical engineer d) licensed electrical engineer e) licensed fire protection engineer f) licensed geotechnical engineer Minimum of five (5) years of experience in each respective field, with a degree, advanced degree or relevant certification g) hazardous material consultant h) cost estimating consultant An advanced degree and/or additional years of experience in their respective field for any key personnel or key team members will be weighted more heavily for that category. Only submit one (1) resume per member listed above. If multiple resumes are included in the proposal, the TEB will only evaluate and review the resumes for the required disciplines, one per discipline. If multiple resumes are submitted for the same discipline only the first listed resume shall be reviewed. FACTOR NO. 4: PAST PERFORMANCE (20%) Independent References: Each A-E firm or joint venture will be required to provide one (1) completed Past Performance questionnaire prepared by the Owner/Owner Representative for each project submitted in Factor No.1. See appendix for the questionnaire to be prepared by the Owner/Owner Representative. The information submitted in the SF 330 and the questionnaires submitted by the project Owner/Owner Representative will be used to evaluate past performance. *Other project references may be considered. Note that GSA will not limit its reference contacts to those provided by an A-E firm, instead GSA may choose to contact references independent of those provided. GSA will use Government-wide past performance evaluation systems such as Contractor Performance Assessment Reporting System (not to exceed the most recent seven (7) years). *The Past Performance Questionnaire is attached. FACTOR NO. 5: CAPACITY TO ACCOMPLISH THE WORK (15%) The A-E Firm or joint venture shall provide an attachment, under Section - D of the SF 330, which best illustrates the Organizational Chart of the proposed Team for this contract. All roles, responsibilities and lines of communication shall be clearly defined. Additionally, the A-E Firm or joint venture shall provide a Project Management Plan, under Section - H of the SF 330, which will address the following: Demonstrate how it will efficiently and effectively cover all of the anticipated work within the geography of Puerto Rico and U.S. Virgin Islands. Demonstrate how it will deal with the scheduling and staffing issues that may result from the issuance of multiple task orders, and assigning Team Leads for multiple projects. Explain how the A-E team will ensure project quality and cost control. The Organizational Chart and Project Management Plan shall not exceed four (4) 8-1/2 x 11 single-sided pages (single-spaced, with a minimum 11 point Times New Roman font). FACTOR NO. 6: GEOGRAPHIC LOCATION (5%) Due to anticipation that a greater percentage of work will be performed within this geographical area, the geographical boundary is established as the San Juan-Bayam'n-Caguas area, per the 2020 U.S. Census Metropolitan and Micropolitan Statistical Areas of the United States and Puerto Rico map (Attachment 5). The A-E firm or joint venture shall submit a narrative explaining where all proposed architectural and sub-consultant entities for this contract are located. Refer to Factor 3 for team members. If the A-E firm cannot meet this requirement, a plan must be provided as part of your proposal, showing the establishment of this office and the personnel associated within forty-five (45) days after contract award. *The SF 330 is attached. STAGE TWO (2): After receipt and review of the qualifications, GSA will hold interviews based on the results of the evaluations (Stage One (1)). The six (6) to eight (8) highest technically rated firms shall be short-listed and move to Stage Two (2) interviews. The shortlist will be advertised on SAM.gov. Award of the A-E IDIQ contract(s) will be made to the three (3) most highly qualified firms listed in order of preference by the TEB. Post-award debriefs will be conducted. Debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with FAR 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) does not apply to A-E contracts. JOINT VENTURES: (1) All qualifications packages submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member. (2) An authorized representative of each member of the joint venture must sign the contract accompanying an offer regardless of any agency relationship established between the members. (3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture. (4) Representations, certifications and financial information must be submitted for each member of the joint venture. PRE-SUBMITTAL MEETING: GSA will hold a pre-submittal meeting on Tuesday, October 3, 2023 at 11:00AM (EST) virtually via - Google Meet Video Conferencing. Registration is required in order to receive a meeting invite. Please include the name, company, job title, telephone number and email address of each attendee. Please submit contact information via email to to Natalia Lugo-Vina, Contracting Officer at natalia.lugo-vinacruz@gsa.gov and Stephany Jonson, Contract Specialist at stephany.johnson@gsa.gov by 5:00PM(EST) on Monday, October 2, 2023. REQUEST FOR INFORMATION: The deadline for all Request for Information (RFI) is 4:00 PM EDT on Friday, October 20, 2023. All RFIs must be submitted in writing via email to Natalia Lugo-Vina, Contracting Officer at natalia.lugo-vinacruz@gsa.gov and Stephany Jonson, Contract Specialist at stephany.johnson@gsa.gov. An amendment to the RFQ will be issued to all prospective firms via SAM.gov and will include the RFI and the corresponding Government response. Unless formally amended in writing, all terms and conditions of the RFQ will remain unchanged. FOR INFORMATIONAL PURPOSES: . All offerors are required to have an active registration in the System for Award Management (SAM / www.sam.gov) at the time of offer submission. Firms which desire consideration and meet the requirements described in this RFQ are invited to submit the complete qualifications package. All submissions must be sent via email to Natalia Lugo-Vina, Contracting Officer, at natalia.lugo-vinacruz@gsa.gov, with a copy to Stephany Johnson, Contract Specialist, at stephany.johnson@gsa.gov. Only electronic PDF submissions will be considered. No late submissions will be accepted. ALL SUBMISSIONS ARE DUE by 4:00 PM EDT on Tuesday, November 28, 2023. ATTACHMENTS: Statement of Work Standard Form 330, Architect-Engineer Qualifications (Rev.7/2021) A-E Past Performance Evaluation-Factor 4 Offeror Representations and Certifications 2020 U.S. Census Metropolitan and Micropolitan Statistical Areas of the United States and Puerto Rico Map