N--Clinical pastoral education supervisor

DESCRIPTION: This is a combined synopsis solicitation for commercial services prepared in accordance with the format in Subpart 12, Acquisition of Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. Solicitation Number VA250-12-Q-0536 is being issued as a Request for Quote (RFQ), and the intent is to award a firm fixed price order for services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. This solicitation is open to small businesses only. REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), VISN 10 Contracting Activity, 6150 Oak Tree Blvd., Independence, OH 44131, is seeking quotes. This is for a multiple-year (base plus four option years) contract. Any quotes with additional features will be considered, provided the minimum requirements of the Government have been met. Each line item must have a description and pricing information. A. GENERAL INFORMATION 1. Title of Project: Clinical Pastoral Education Supervisor 2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The Clinical Pastoral Education Supervisor will be conducting Level 1 Clinical Pastoral Education training as mandated by the association of clinical pastoral education. The supervisor will provide 4-5 hours weekly group supervision and education to include centering ritual, case presentations, didactic and pastoral/professional issues. 1 hour per week of individual supervision with each student and 15 hours per week of pastoral care at the DVAMC. 3. Background: The clinical pastoral education program was established in 2000 here in Dayton. The program is accredited by the association of clinical pastoral education to perform Level 1 and Level 11 training. In August 2010, the full time clinical pastoral education supervisor left Dayton to pursue another position. This contract position will be filling the vacant position that now exists within Chaplain Service. The CPE program averages about 10-15 students per year. A fall unit of CPE starts in September and lasts through December. A spring unit of CPE starts in January and lasts through May. 4. Performance Period: The contractor shall complete the work required under this SOW in 30calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor's proposal, the contractor's proposed completion date shall prevail. The work shall begin on 8/1/11, unless otherwise specified. [Both] Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO. 5. Type of Contract: Individual will conduct two units of clinical pastoral education. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan. 2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 30 calendar days from the date of receipt. The contractor shall have 30 calendar days to deliver the final deliverable from date of receipt of the Government's comments. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. Deliverable One: The CPE supervisor will conduct two units of Level 1 clinical pastoral education training. The students will be seminary or clergy from the local or surrounding Dayton, Ohio area. 4-5 hours weekly will be spent by the supervisor doing group supervision and education to include centering ritual, case presentations, didactic and pastoral and professional issues of the group. In addition, 1 hour per week for supervision for each student. Lastly, 15 hours a week of pastoral care will be provided per week where the supervisors reviews clinical notes by the students in the electronic charting CPRS. H. REPORTING REQUIREMENTS 1. The contractor shall provide the PM/TM with monthly [frequency determined by project's duration] written progress reports (original plus _3_ copies). These are due to the PM/TM by the second workday following the end of each calendar month, throughout the project's duration. The PM/TM is required to provide monthly progress reports to the Contracting Officer's Technical Representative (COTR) by the fifth workday of the new calendar month. 2. The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation. I. TRAVEL The Clinical pastoral education supervisor will be reimbursed for travel and expenses. The travel will be the mileage from Cleveland Ohio weekly from August - December 2012 and January 2013 - May 2013. In addition, overnight hotel accommodations will be included in the expenses plus per diem for the evening meal. "Travel and per diem shall be reimbursed in accordance with VA/Federal Travel Regulations." J. GOVERNMENT RESPONSIBILITIES The government will provide: an office in building 115 for the clinical pastoral education supervisor, classroom setting in building 115, office telephone number, government computer/printer, all materials for clinical training required for supervision of students to include handbooks, manuals etc. L. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access. 1. Position Sensitivity - The position sensitivity has been designated as Low risk. 2. Background Investigation - The level of background investigation commensurate with the required level of access is ____Minimum background investigation_____ 4. Government Responsibilities a. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor's employees, after receiving a list of names and addresses. b. Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations. c. The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB. d. Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor. PROVISIONS AND CLAUSES: This solicitation lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for BEST VALUE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. (2) Past performance: please include references of customers who have purchased a similar services. Past performance with VA or other Government agencies is preferred. Please include company name, point of contact information, purchase order or reference number, and dollar value. Those not submitting past performance references will be given a neutral rating. (3) Price: Quote for each line item, including but not limited to the requirements listed above. Technical and past performances when combined are significantly more important than price. The provision at VAAR 852.211-77, Brand Name or Equal applies. NOTE: The Government reserves the right to award without discussions; vendors shall submit the most favorable terms. PRICING: Offeror shall provide pricing as described in requirements above. The total price offered shall include all charges. PRICE/COST SCHEDULE BASE YEAR _______________________________ OPTION YEAR ONE _______________________________ OPTION YEAR TWO _______________________________ OPTION YEAR THREE _______________________________ OPTION YEAR FOUR _______________________________ PERIOD OF PERFORMANCE BASE YEAR 08/01/2012-07/31-2013 OPTION YEAR ONE 08/01/2013-07/31-2014 OPTION YEAR TWO 08/01/2014-07/31-2015 OPTION YEAR THREE 08/01/2015-07/31-2016 OPTION YEAR FOUR 08/01/2016-07/31-2017 PROVISIONS AND CLAUSES: This solicitation lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for LOWEST PRICE TECHNICALLY ACCEPTABLE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. (2) Past performance: please include references of customers for whom your company has performed a similar service. Past performance with VA or other Government agencies is preferred. Please include the company name, the point of contact information, the purchase order or reference number, and the dollar value. Those not submitting past performance references will be given a neutral rating. (3) Price: Quote for each line item, including but not limited to the requirements listed above. Technical and past performances when combined are significantly more important than price. NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. DELIVERY AND INSTALLATION: F.O.B. Destination. SUBMISSIONS:All questions must be submitted to Wallace Larson, Contracting Officer, by e-mail only no later than 10:00am EDST on Friday, June 29, 2012. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Quotes and accompanying information must be submitted no later than 10:00 p.m. EDST, Friday, July 6, 2012. Technical questions and quotes must be sent by email to contact@example.gov.