N--Electronic Signage Equipment - Richmond VAMC

The Department of Veterans Affairs, Network Contracting Office 6, Hunter Holmes McGuire VA Medical Center, Richmond, VA intends to award a contract for the purchase and installation of Electronic Signage Equipment. The NAICS code for this requirement is 541511 and business size standard is $27.5M. This is not a request for bids, quotes, or proposals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. The responses to this announcement will assist in determining the socio-economic set aside if feasible. VA is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. Statement of Work 1. SCHEDULING ARRANGEMENTS: Except by special alternative arrangement, scheduled maintenance shall be provided only during normal working hours (8:00 a.m. to 4:30 p.m.), Monday through Friday, (excluding holidays) local site time. 2. LOCATION OF WORK: Richmond VA Medical Center, 1201 Broad Rock Blvd, Richmond, VA 23249 3. SCOPE OF WORK: Contractor shall provide all labor, personnel, equipment, tools, materials, supervision, and other items and services necessary to install and integrate the following equipment with existing RMG Networks proprietary system/software (no gray market items accepted): PART NUMBER ITEM DESCRIPTION QTY UOM LEC-7388S-5A 4K-Ready Digital Signage IPC 09 EA BDL4270EL Signage Solutions E-Line Display Monitor 09 EA Professional Installation 01 JB ST640 SmartMount® Universal Tilt Wall Mount 09 EA Contractor shall have full access to the original manufacturer s software for installation as required. All technicians assigned to this installation process shall be factory trained by the original manufacturer of the equipment. Documentation of this training needs to be available upon request. 4. SPECIFICATIONS OF WORK: a. All parts/labor/accessories will be provided under this contract. b. Work will be performed during regular business hours. c. All services will be performed by certified, factory-trained personnel. d. All individuals installing equipment will have legal access to all proprietary documents, software, and tools. 5. PERIOD OF PERFORMANCE: Installation of equipment should be completed within 90 days after contract award date. 6. JUSTIFICATION: Contract service shall ensure that the equipment functions in conformance with the specifications used when the equipment was procured by the VAMC, and any upgrades/updates, as well as following most current published standards/ specifications/regulations. 7. DOCUMENTATION: The Contractor's Representative shall report to Biomedical Engineering after the completion of installation services, and shall furnish a detailed field service report or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. The service report from the contractor shall contain, at a minimum, the following information: a. Date and time of the contractor s arrival on station b. Type, model, site ID, and serial number(s) of all equipment on which maintenance was performed c. Total time spent performing maintenance, excluding travel time d. Detailed narrative description of the malfunction or PM action required e. Complete list of parts replaced f. Comments as to the cause of the malfunction when applicable g. Date and time the work is completed. 8. INCIDENT OF NEGLIGENCE: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs shall be reported to the Contracting Officer s representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts shall be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The Government will incur no charges for service and parts due to accident, abuse, misuse or negligence by the contractor or his representative. 9. END OF PERFORMANCE PERIOD: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer s performance specifications. At the end of the contract term, there will be a final inspection of all equipment at which the Contractor and the Contracting Officer s Representative will be present. Any deficiencies noted shall be corrected by the terms of this contract. (End of SOW) This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All information submitted in response to this Sources Sought notice become property of the Government. Interested and capable respondents are requested to provide the information below. All responses to this notice shall include: company name, address, point of contact, phone number, DUNS number (www.dnb.com ), list of available compatible products, the geographical location the respondent is able to service, and documentation of authorized distributor certification (if a brand name product is intended for offer should the requirement go to solicitation). (1) Business size (small or large business concern), and number of employees; (2) Type of small business a. Service Disabled Veteran Owned Small Business, provide VIP certification b. Veteran Owned Small Business, provide VIP certification c. Small Disadvantaged d. HubZone e. Woman Owned f. Small Business Responses to this notice should be emailed to Matthew R. Gray at contact@example.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 2 August 2017 at 5:00 PM EDST. This notice is to assist the VA in determining sources only. All contractors interested in doing business with the Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. Service-Disabled Veteran-Owned Small Businesses and Veteran-Owned Small Businesses should also indicate whether the company is verified by the VA in the Vendor Information Pages (VIP) Database at www.vetbiz.gov.