This Solicitation opportunity from Department Of Defense was posted on September 29, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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NAF Soundside Club AV Install

Closed

FA441725QHURLFederal

Submission Closed10/15/2025, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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ACTIVE DEVICES DIVISION

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4 days ago

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in 1 day

AI Contract Overview

The contract pertains to a non-appropriated funds requirement for the complete replacement of audio/visual (AV) systems at the Soundside Club located on Hurlburt Field, Florida. The scope of work includes removing all existing AV equipment and installing new, modern components to enhance functionality and quality. Key performance tasks involve upgrading wireless controls, replacing speakers throughout various areas including ballrooms, hallways, bathrooms, and outdoor spaces, and installing new digital displays, touch controls, and wireless microphones. The project also requires running new CAT 6 and HDMI cables, upgrading video components to at least 1920x1080 resolution with laser projectors and retractable screens, and updating AV ports in each ballroom to support current devices. Coordination with the Club Manager and approval from civil engineering, fire, and safety authorities are mandatory to ensure the work does not interfere with scheduled events and meets safety standards. The contract emphasizes compliance with local codes and industry standards, with specific attention to power requirements, safety, and system integration. Amendments to the solicitation include updates to the site visit schedule, question and response deadlines, and offer submission dates, reflecting ongoing adjustments to the procurement process. The second site visit is scheduled for September 26, 2025, and the question deadline has been extended to September 29, 2025, with the offer due date moved to October 15, 2025. These changes are documented in updated solicitation and instruction documents, which are pending final upload due to technical issues. The contract is managed by the Department of the Air Force, with primary contacts provided for inquiries. The project aims to modernize the AV infrastructure to ensure reliable, high-quality audiovisual services for the Soundside Club’s events and operations, aligning with energy efficiency and safety standards.

General Info

Complete AV system replacement at Soundside Club with new digital equipment, wiring, and wireless controls.

Agency

Department Of Defense → FA4417 1 Socons

NAICS

334310 - Audio and Video Equipment Manufacturing

Place of Performance

Hurlburt Field, FL, 32544, USA

Set-Aside

NONE

Documents

FA441725QHURL - Instructions to Offerors - NAF Soundside Club AV Installation

instructions

High

FA441725QHURL - NAF Soundside Club AV Install Q&A

q-and-a

High

NAF Provisions and Clauses

specifications

High

Pictures and Floor Plan - A/V and Ballroom Layout

specifications

High

Soundside Club AV Modernization SOW

sow

High

Attachment 4 - Base Access Procedures (FA441725QHURL)

1 page · special-notice

Low

Invoice Submission Information

supporting-document

Low

Soundside Club AV Install - Oral Solicitation Updated

2 pages · other

Low

Vendor Payment Enrollment Form - Electronic Funds Transfer (EFT)

other

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

5 updates

PhaseClosed

PostedAug 20

Solicitation

Notice updatedSep 11

Response deadline changed from Sep 15, 2025 to Oct 2, 2025. The notice description changed.

Notice updatedSep 16

The notice description changed.

Notice updatedSep 17

Response deadline changed from Oct 2, 2025 to Oct 15, 2025. The notice description changed.

Notice updatedSep 18

The notice description changed.

Notice updatedSep 29

The notice description changed. The point of contact changed.

Response DeadlineOct 15

Deadline has passed

Submission Closed

10/15/2025, 07:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA4417 1 Socons

Contacts2 people available

OfficeHURLBURT FIELD, FL, 32544-5810, USA

Organization / AgencyDepartment Of Defense → FA4417 1 Socons

Office AddressHURLBURT FIELD, FL, 32544-5810, USA

Contacts

A1C Gery Reyes Ramos

Capt Rowan Thom

Full Description

Change of Submission Government emails: Due to the possibility of Government shutdown, the following email has been added to the list of mandatory Government contacts for quote submission: Capt Rowan Thom, rowan.thom.1@us.af.mil Her email address has been added to Attachment 2 - Instruction to Offerors, as well as to the POCs of this posting. No other changes have been made at this time. Amendment 2: The Questions and Answers from Site Visit #1 have been posted below, entitled "FA441725QHURL - Post Site Visit Questions Answered." Pictures of the space and a floor plan has been added IAW the answered questions, please see the attachment entitiled "Pictures and Floor Plan." The SOW has been updated to reflect the answers provided. Please see "Attachment 1 - SOW v.2" in the attachments. A second site visit has been scheduled for 26 September 2025 at 10:00 AM CDT. Please follow the procedures stated in Attachment 4 to be able to attend. The questions due date has been extended to 29 September 2025 at 4:30 PM CDT. The offerors due date for response has been extended to 15 October 2025 at 2:00 PM CDT. The Oral Solicitation document, Attachment 2 - Instructions to Offerors Updated, and Attachment 4 - Base Access Procedures have all also been updated to state the changes herein. The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made. The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement. Performance Requirements are: - Remove and dispose of all audio/visual (AV) equipment. - a-b-c ballrooms need to have the capability to be individual or combined - Conference room can be overflow for main ballroom area with its own zone. - Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver. - Replace all speakers in ballrooms, hallways, bathroom, and outdoors. - Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary. - Replace video components to attain at least 1920x1080 with four new laser projectors and new 130 retractable screens. - Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used. - Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops. Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events. Civil Engineering needs to approve project, power requirements, Fire and Safety review for project. Note: the project is replacing existing equipment, so the need for additional power may not be necessary. See the Attachment 1 - SOW for all requirement specific details.