Natatorium Equipment, Repairs & Supplies

Northwest Independent School District is soliciting bids to establish a standing agreement for the procurement of natatorium equipment, repairs, and supplies through catalog or percentage-based discounts, allowing for flexible, as-needed purchases across the district without guaranteed annual volume. The solicitation, numbered 026-030-05-021 and posted on May 4, 2026, with a response deadline of June 1, 2026, is open to multiple vendors and operates under an IDIQ-like structure, enabling the district to issue purchase orders as requirements arise. Vendors must submit catalog or pricing information, certifications, and compliance documentation through the district’s eBid system or via physical delivery, with submissions required to include completed forms, affidavits, bid bonds, and supporting certificates consolidated into a single PDF where applicable. Proposals will be evaluated based on a trade-off approach, prioritizing price and discount levels, followed by vendor location, reputation, quality of goods and services, alignment with district needs, prior relationship with the district, long-term cost impact, and compliance with requirements for historically underutilized businesses. All deliveries must be freight prepaid FOB destination, with goods arriving within sixty days of purchase order issuance and conforming to commercial packaging standards—new, unused, and in original manufacturer packaging unless otherwise noted. Each shipment must be clearly labeled with seller and consignee details, purchase order numbers, and container tracking information, though barcode requirements are not mandated. Invoices must be submitted in paper form, itemized with purchase order and bill of lading references, and mailed to the district’s accounts payable unit in Fort Worth. Contractors must comply with stringent certification requirements including criminal background checks for personnel with student contact, avoidance of prohibited telecommunications equipment, non-discrimination against firearm-related entities, and non-participation in energy boycotts as dictated by Texas law. The district reserves the right to adjust pricing upon renewal and operates under a non-appropriations clause, meaning all obligations are contingent upon available legislative funding. Vendors must also certify they are not debarred, suspended, or in conflict of interest, and must report any changes to entity information or legal status immediately. There is no specified contract value, and no formal COR, COTR, or PCO is designated, with primary procurement inquiries directed to Jennifer Sutton via email or phone.