National Guard Bureau (NGB) Centralized Clinical Quality Management (CQM) and Credentialing & Privileging (C&P) Services for the Air National Guard (ANG)

1. DISCLAIMER
THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice is issued solely for planning and market research purposes in accordance with FAR Part 10; it does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or an Invitation For Bid (IFB), nor does it guarantee the issuance of a future solicitation. The Government will not pay for any information submitted in response to this notice, nor will it reimburse any costs incurred by respondents. All information received in response to this notice marked "Proprietary" will be handled accordingly. Responses will not be returned, and no feedback or evaluations will be provided to respondents.

2. REQUIREMENT BACKGROUND & SCOPE

The National Guard Bureau’s Operational Contracting Division (NGB-AQ-C), on behalf of the Air National Guard Surgeon General’s Office (NGB/SGOK), is conducting market research to identify sources capable of performing non-personal Centralized Clinical Quality Management (CQM) and Credentialing and Privileging (C&P) Program Management Services.

This effort is a follow-on requirement to Contract No. W9133L22C1003. In accordance with DoD Instruction (DoDI) 6025.13, Defense Health Agency Procedures Manual (DHA-PM) 6025.13, Air Force Instruction (AFI) 44-119, and DAFMAN 10-211, the scope has modernized to incorporate full clinical quality management and line-side embedded healthcare support.

Key requirement objectives include:

• Credentialing and Privileging (C&P) Administration: Centralized management and maintenance of electronic Provider Credential Files (ePCFs) within the Joint Centralized Credentials Quality Assurance System (CCQAS) for approximately 2,500 military and non-military Health Care Providers (HCPs) across 90+ ANG Wings and Joint Force State HQs.

• Board Operations: Full administrative, scheduling, technical, and data management support for quarterly Centralized Credentialing and Privileging Boards (CCPB) and out-of-cycle fast-track privileging actions.

• Primary Source Verification (PSV): Timely initiation and execution of paid and non-paid PSVs directly from issuing bodies for all provider accessions, re-privileging, and medical special pay verifications.

• Health Risk Management & Adverse Actions: Maintenance of adverse action files, tracking mandatory timelines, hearing board facilitation, and administration of National Practitioner Data Bank (NPDB) Continuous Query (CQ) monitoring and fee management.

• Clinical Quality Management Support: Providing advanced clinical Subject Matter Expertise via a Clinical Nurse Specialist (CNS) to direct MHS-mandated Accreditation & Compliance (AC), Clinical Measurements (CM), and Clinical Quality Improvement (CQI) initiatives.

• Embedded Healthcare Support: Tracking and monitoring line-side embedded medical personnel and Integrated Operations Support (IOS) personnel via AFMEDCOM tracking applications.

3. ANTICIPATED CONTRACT DETAILS

• Acquisition Strategy: Market research will determine small business set-aside feasibility.

• Contract Type: Anticipated Firm-Fixed-Price (FFP) with Cost-Reimbursable (No-Fee) CLINs for authorized travel and paid primary source verifications.

• Period of Performance: Anticipated one (1) 12-month base period plus four (4) 12-month option periods starting September 2027.

• Applicable Codes:

  - NAICS Code: 541990 – All Other Professional, Scientific, and Technical Services ($19.5M Small Business Size Standard)

  - PSC: Q701 – Support: Medical - Healthcare
 

4. SUBMISSION REQUIREMENTS & INSTRUCTIONS

Interested, capable businesses are invited to submit a Capabilities Statement / Executive Summary that demonstrates their ability to satisfy the stated requirements.

Submissions shall not exceed three (3) pages (8.5" x 11" format, 12-point font, 1-inch margins) and must include:

1. Company Information: Name, address, CAGE code, Unique Entity Identifier (UEI), and primary Point of Contact (POC) details (name, title, email, phone number).

2. Business Size & Socioeconomic Status: Specify size status under NAICS 541990 (e.g., Small Business, 8(a), WOSB, EDWOSB, SDVOSB, HUBZone). If 8(a), include entry and exit dates.

3. Existing Contract Vehicles: Identify any active GSA Multiple Award Schedule (MAS), GSA OASIS+, or other GWAC/Governmentwide contract vehicles held by your company under which this work could be procured.

4. Technical Capabilities: Demonstrated capability and relevant experience in:

   - Operating and managing ePCFs within CCQAS (or comparable DoD/DHA provider management systems).

   - Conducting high-volume Primary Source Verifications (PSV) and administering NPDB continuous queries.

   - Managing medical credentialing boards (CCPB) and provider adverse action case workflows.

   - Delivering Clinical Quality Management (CQM) oversight and clinical nurse specialist (CNS) support in accordance with DoDI 6025.13.

5. Relevant Past Performance: No more than three (3) relevant past or present projects (Government or commercial) within the past five years detailing customer, contract number, dollar value, and scope description.

6. Subcontracting / Teaming & Limitations: If teaming or subcontracting is contemplated, describe the management structure. Under FAR 52.219-14, the small business prime must perform at least 50% of the cost of contract performance incurred for personnel. Confirm your company's ability to satisfy this requirement.

5. SUBMISSION DEADLINE & POINTS OF CONTACT
Submissions must be received electronically via email no later than 5:00 PM EST on 11 November 2026. 

Please submit responses via email to both points of contact below:
• Contracting Officer: MAJ Orlando Castro Vallescorbo – contact@example.gov
• Contract Specialist: MAJ Guy J. Maily – contact@example.gov

Please use the following subject line in your email submission:
"Sources Sought Response: NGB ANG CQM and C&P Services - [Company Name]"