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NATO Business Opportunity: Custodial Services

Active
RFP-ACT-SACT-26-62Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract seeks qualified U.S. prime contractors to provide comprehensive custodial services for headquarters facilities totaling approximately 250,000 square feet in support of Headquarters Supreme Allied Commander Transformation and other eligible U.S.-based NATO entities. Contractors must maintain an active facility in the United States, be approved for participation in NATO Competitive Procurement, hold a valid Declaration of Eligibility issued by the U.S. Government, and have completed similar contracts within the last three years. All personnel performing services must be citizens of a NATO nation with appropriate training and experience, and contractors must be authorized to work on U.S. military installations without base escort. The contract is a Firm Fixed Price/Fixed Fee Service Contract with a base period running from January 1 to December 31, 2027, and four optional one-year extensions through 2031. The scope includes daily routine cleaning of restrooms, offices, conference rooms, and common areas; trash and recycling removal; replenishment of consumables; and periodic deep-cleaning services such as floor stripping and waxing, carpet and upholstery cleaning, and window cleaning—performed in compliance with federal, state, local, and HQ SACT regulations while minimizing operational disruption. Full-time, five-day-per-week service is required, with strict adherence to staffing, quality control, and responsiveness standards. U.S. firms wishing to bid must first apply for NATO Competitive Procurement eligibility through the U.S. Department of Commerce, submitting a company resume and audited financial statements as part of a one-time application process. Approval for NCP is required before a Declaration of Eligibility can be issued for this specific solicitation, RFP-ACT-SACT-26-62. Applications for NCP and DOE must be submitted by June 25, 2026, to be considered for the RFP, which is planned for issuance on July 1, 2026, with proposals due by August 31, 2026. The contract award is anticipated in September 2026, and partial bidding is not permitted. Only complete, fully compliant proposals will be evaluated, and failure to meet all eligibility criteria will result in disqualification. The place of performance is confirmed as Norfolk, Virginia, and all correspondence must reference the solicitation number. Point of contact for inquiries is Lee Ann Carpenter of the Bureau of Industry and Security.

General Info

HQ SACT issues fixed-price custodial RFP for US NATO facilities, requiring trained NATO citizen labor.

Agency

Department Of Commerce → Bureau Of Industry And SecurityView Agency

NAICS

561720 - Janitorial ServicesView NAICS

Place of Performance

Norfolk, VA, 23511, USA

Set-Aside

NONE

Documents

(3)

RFP-ACT-SACT-26-62.pdf

PDF

Annex+B+-+Frequency+Chart.xlsx

XLSX

RFP-ACT-SACT-26-62+PRICING.xlsx

XLSX

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Timeline

1 update
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Organization & Contact Information

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AgencyDepartment Of Commerce → Bureau Of Industry And Security
Contacts1 person available
OfficeN/A
Organization / Agency
Department Of Commerce → Bureau Of Industry And Security
View Agency Profile
Office AddressN/A
Contacts
Lee Ann Carpenter
contact@example.gov

Full Description

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Headquarters Supreme Allied Commander Transformation (HQ SACT) has issued a Request for Proposal (RFP) to establish a contract for the provision of custodial services in support of HQ SACT and other eligible U.S. based NATO entities.


U.S. prime contractors must 1) maintain a professionally active facility within the United States, 2) be approved for participation in NATO Competitive Procurement (NCP), 3) be issued a Declaration of Eligibility (DOE) by the U.S. Government, and 4) have performed similar contracts within the last three years, substantially similar in scope to the requirement described in the solicitation.


In addition, contractor personnel performing services or providing delivery under the contract must be citizens of a NATO nation and have appropriate professional training and experience. Contractor companies must be eligible to conduct work on a U.S. military facility without base escort (DBIDs).


In lieu of a bidder’s conference, HQ SACT requires bidders to attend a site survey that will be conducted on 19 August at 10:00AM at HQ SACT, 7857 Blandy Rd, Suite 100, Norfolk, VA, 23551. Notify the Contracting Officers listed in this RFP of those employees who are attending the site survey no later than 17 August 2026. Participation in the site survey is mandatory to participate in the RFP and submit a proposal.


BECOMING ELIGIBLE TO BID    


NCP requires that the U.S. Government issue a DOE on behalf of potential U.S. prime contractors interested in this contract. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP.  U.S. firms are approved for NCP on a facility-by-facility basis. 


The U.S. NCP application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.


U.S. firms can download a copy of the U.S. NCP application from the following website:


https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato 


The Department of Commerce (DOC) is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the text of your email:


- the title and/or solicitation number of the contract
- the name/phone/email of the company point of contact for the bid documents


After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the contract.  DOC will transmit the DOE to the NATO contracting agency.  



 

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NAICS: 541611
Federal
Geospatial Metadata and Quality Assurance DocumentationThe contract requires the creation of comprehensive geospatial metadata to fully document data sources, conflation methodologies, quality assurance and quality control procedures, and alignment with STANAG 2592 NGIF standards. This effort is focused on ensuring that all geospatial data and processes meet rigorous international interoperability and data integrity requirements, with emphasis on transparency, consistency, and verifiability throughout the metadata lifecycle. The work involves detailed documentation that supports validation, traceability, and compliance for defense and intelligence applications. The contract is classified as a subcontract under NAICS code 541611, issued by the Bureau of Industry and Security within the Department of Commerce. The solicitation was posted on July 20, 2026, with a response deadline of September 1, 2026. While no specific place of performance or point of contact information is provided, the work is expected to be performed in support of government-wide geospatial data initiatives requiring adherence to standardized NATO formatting and procedural guidelines. No set-aside status is indicated, and the contract opportunity is accessible through the SAM.gov platform for qualified subcontractors.
Administrative Management and General Management Consulting Services

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15 days ago

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in 28 days
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NAICS: 541370
Federal
Geolocator (Geocoding) File DevelopmentThe contract pertains to the development of geolocator files designed to support bidirectional geocoding operations—converting addresses to geographic coordinates and coordinates to addresses—using the basemap as the foundational spatial reference. This effort is scoped as a subcontract under NAICS code 541370, indicating it involves professional, scientific, and technical services related to geographic information systems and mapping. The work is intended to enhance geospatial capabilities for the Bureau of Industry and Security within the Department of Commerce, though specific performance location details are not provided. Proposals must be submitted by September 1, 2026, with the solicitation posted on July 20, 2026. There is no set-aside designation specified, and no point of contact information is available. The contract aims to deliver accurate, reliable geocoding functionality critical to the agency’s operational needs, leveraging standardized basemap data to ensure consistency and interoperability. The effort does not include supplemental documentation or external citations and is solely focused on the development and integration of the geolocator files into existing systems.
Surveying and Mapping (except Geophysical) Services

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15 days ago

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in 28 days
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NAICS: 541370
Federal
Routable Road Network DevelopmentThe contract seeks the development of a routable road network dataset tailored for NATO operations, designed to enable precise turn-by-turn navigation, efficient pathfinding, and optimized logistics planning across international theaters. This dataset must support military-grade accuracy, incorporate real-time and historical traffic data, and be compatible with existing NATO navigation and planning systems, ensuring seamless integration into operational decision-making tools. The network must account for varying terrain, restricted access points, seasonal road conditions, and cross-border infrastructure, with metadata standards aligned to NATO specifications. The solicitation is issued as a subcontract under NAICS code 541370, targeting specialized geospatial and transportation analytics firms with proven experience in defense or allied military applications. The proposal must be submitted by September 1, 2026, and the work is anticipated to support Department of Commerce objectives through the Bureau of Industry and Security, though the place of performance and point of contact remain unspecified. The project emphasizes data integrity, scalability, and interoperability to meet the dynamic demands of multinational military coordination, with no restrictions on subcontractor type or set-aside provisions outlined.
Surveying and Mapping (except Geophysical) Services

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15 days ago

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in 28 days
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NAICS: 518210
Federal
Raster and Vector Tile Cache GenerationThe contract seeks the production of pre-rendered raster and vector tile caches derived from a vector basemap to enable high-performance mapping capabilities across NATO systems. These tile caches are critical for supporting web and mobile applications that require rapid data delivery and low-latency geographic visualization in operational environments. The work involves generating optimized spatial data products that align with NATO's technical standards for interoperability, scalability, and security, ensuring seamless integration into existing command, control, and intelligence platforms. The initiative is structured as a subcontract under the NAICS code 518210, indicating it falls within data processing, hosting, and related services. It was posted on July 20, 2026, with a response deadline of September 1, 2026, and is managed by the Bureau of Industry and Security under the U.S. Department of Commerce. Although specific performance locations and points of contact are not provided, the deliverables are intended for global deployment within NATO infrastructure, requiring strict adherence to data formats, tile pyramid structures, and security protocols to meet coalition requirements. The contract emphasizes operational readiness and technical precision to ensure reliable mapping services under dynamic battlefield conditions.
Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

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15 days ago

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in 28 days
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NAICS: 541370
Federal
Professional GIS Symbolization for CoreGISThe contract seeks the design and delivery of professional cartographic symbolization tailored for seamless integration with NATO’s Esri CoreGIS enterprise system, ensuring compatibility across multiple mapping scales and operational use cases. The work involves developing standardized, interoperable symbols that meet NATO military mapping requirements while aligning with Esri’s CoreGIS architecture, enabling consistent visualization of geospatial data in tactical and strategic environments. The deliverables must support scalability, clarity, and rapid deployment under dynamic operational conditions, with an emphasis on maintaining doctrinal accuracy and cross-alliance compatibility. This is a subcontract under NAICS code 541370, posted by the Bureau of Industry and Security within the Department of Commerce, with a response deadline of September 1, 2026. The contract does not specify a set-aside type or a designated place of performance, indicating flexibility in execution location. Interested parties must submit proposals by the deadline to provide specialized cartographic expertise supporting NATO’s geospatial infrastructure, with no point of contact listed and no funding or budget details disclosed publicly. All work must be completed in alignment with defense and intelligence mapping standards, though specific technical specifications or evaluation criteria are not available in the posted data.
Surveying and Mapping (except Geophysical) Services

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15 days ago

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in 28 days
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NAICS: 511210
Federal
Global Vector Basemap Data DevelopmentThe contract calls for the development of a global vector basemap by integrating Overture Maps data with proprietary vendor sources to create a unified, high-accuracy geographic representation. A critical requirement is the alignment of geopolitical boundaries to NATO-compliant standards, ensuring consistency and legitimacy in international contexts. All boundary definitions and labels must be rendered in Roman script to meet standardized communication and interoperability needs across allied forces and defense networks. The project demands advanced spatial data conflations, rigorous quality control, and strict adherence to geopolitical sensitivities without exception. This is a subcontract under the NAICS code 511210 for data processing and information services, issued by the Bureau of Industry and Security within the Department of Commerce. The solicitation was posted on July 20, 2026, with proposals due by September 1, 2026. There is no specified place of performance, suggesting that work may be performed remotely or across multiple locations. The contract does not include set-aside provisions or a designated point of contact. The work is intended to support defense, intelligence, and operational systems requiring authoritative, secure, and universally compatible basemap data.
Software Publishers

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15 days ago

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in 28 days
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NAICS: 541519
Federal
NATO Business Opportunity: Provision of Global Seamless Vector Basemap Data
Solicitation # IFB-CO-424311-GVB
The NATO Communications and Information Agency (NCIA) is soliciting bids for a Global Seamless Vector Basemap Data Package under Invitation for Bid IFB-CO-424311-GVB, with award expected by 15 December 2026. The procurement follows the Lowest Price Technical Compliant (LPTC) method, meaning the contract will be awarded to the technically compliant offeror submitting the lowest price. To be eligible, U.S. prime contractors must maintain an active facility within the United States and register in NCIA’s Neo eProcurement system, with no Declaration of Eligibility required. Participation is restricted to vendors from NATO member nations, and all proposals must be submitted through the Neo portal by the anticipated bid closing date of 6 October 2026, following the solicitation’s release on 1 September 2026. The deliverable must conform to the NATO Geospatial Information Framework (STANAG 2592 NGIF), providing a seamless global vector basemap derived from Overture Maps and proprietary vendor data, with NATO-compliant geopolitical boundaries rendered in Roman script. The package must include professionally styled symbolization for CoreGIS compatibility, derived raster and vector caches, routable road networks, geolocator files, and comprehensive metadata detailing data sources, processing, quality assurance, and NGIF translation. All submissions and documentation must be in English, and the license must permit use by both NATO and Non-NATO Entities for NAC-approved activities, with potential future options to add national-level licensing. The estimated contract value is EUR 3.5 million, though no detailed pricing schedule or CLINs are provided. The data must be technically compatible with NATO systems but does not require physical packaging, shipping terms, or specific security clearances beyond NATO UNCLASSIFIED handling. No key personnel, size certifications, UEI/CAGE codes, or affirmative representations are required, and U.S. contractors are not obligated to meet domestic production requirements. All correspondence must reference the solicitation number, and inquiries should be directed to Emira Kapetanovic at IFB-CO-424311-GVB@ncia.nato.int.
Other Computer Related Services

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15 days ago

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in 28 days
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NAICS: 541990
Federal
NATO Business Opportunity: Capability Development Management Support (CDMS)
Solicitation # RFP-ACT-SACT-27-01
HQ SACT is seeking contractor support through a Request for Proposal to establish Capability Development Management Support, enabling timely access to cutting-edge capabilities that exceed the scope of NATO’s existing organizational resources. The contract requires U.S. prime contractors and subcontractors to maintain an active facility in the United States, hold a SECRET or higher Facility Security Clearance, be approved for NATO Competitive Procurement, and possess a Declaration of Eligibility issued by the U.S. Government. All personnel performing services must be citizens of NATO nations, hold a SECRET or higher Personnel Security Clearance (with exceptions noted by labor category), and have proven professional expertise in their respective fields. The scope encompasses a wide range of functions including capability requirements capture, operational analysis, data science, AI, modeling and simulation, experimentation, wargaming, C2 interoperability, logistics, IT support, business management, administrative services, facility planning, procurement, financial management, CIS management, and strategic engagement support. Key programs under this effort include ACT Project 2030, NATO Resilience, Climate Change initiatives, Strategic Foresight, Cognitive Superiority, and Defence Planning. U.S. firms must submit a one-time NATO Competitive Procurement application with supporting documents—including a company resume and audited financial statements—to the U.S. Department of Commerce by September 8, 2026. The RFP will be issued on September 11, 2026, with bids due by October 16, 2026, and award anticipated by November 15, 2026. All communications must reference solicitation RFP-ACT-SACT-27-01.
All Other Professional, Scientific, and Technical Services

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15 days ago

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in about 1 month
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