NATO International Competitive Bidding (ICB): Maintenance of Automated Information Systems (AIS) Equipment at NCSA Sector NAPLES (Italy)

The NATO Communication and Information Systems Services Agency (NCSA) intends to advertise for International Competitive Bidding (ICB) on works and services within the framework of the NATO Military Budget Committee (MBC). Eligible firms will be invited to bid on the maintenance of automated information systems (AIS) equipment at NCSA Sector NAPLES (Italy). NCSA is serving as the procurement agency for this project, which was authorized by the MBC. NC3A intends to use the two sealed envelope bidding procedure. Partial bidding is not authorized. The base contract is for July to December 2011 with up to two one-year options. The estimated value of this project is not available at this time. The reference for this project is IFIB-11-05-NCSA-NCNP and all correspondence in relation to this procurement shall refer to this reference. The contractor must be in possession of a current NATO SECRET Facility Security Clearance. In addition, all contractor personnel involved in the project must be in possession of a current NATO SECRET Personnel Security Clearance. The contractor is responsible for ensuring that the Defense Industrial Security Clearance Office (DISCO) forwards to the NATO contracting agency the NATO clearance certifications needed for performance of the contract. REQUIREMENT When notified by NATO, the contractor shall provide corrective maintenance for the AIS equipment within certain time limits. Corrective maintenance events are repair actions of an extraordinary nature. The contractor shall be prepared to execute them with provision of specialized manpower and supply of replacement parts as necessary to restore the operational condition of the equipment. Work under this contract will take place at NCSA sector NAPLES (NCNP, BAGNOLI, NAPLES, ITALY) and at other sites within a 50 km radius from the same location in the NAPLES area. BIDDING PROCEDURE Before a firm can be nominated to the bidders list for this ICB procurement, it must be approved for participation in NATO ICB. Firms are approved for NATO ICB on a facility-by-facility basis. Only facilities located in NATO member nations may participate in NATO ICB. The U.S. Department of Commerce approves facilities that are located within the United States. U.S. firms will find a copy of the U.S. NATO ICB application at the following website: http://www.bis.doc.gov/defenseindustrialbaseprograms/OSIES/NATOprograms/index.htm The NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA. The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email: - the title and/or solicitation number of the project - the name/phone/FAX/email of the point of contact for the bid documents Upon approval of your one-time NATO ICB application, the Department of Commerce will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. A DOE is used to nominate an approved firm to the bidders list for a particular NATO ICB project. IMPORTANT DEADLINES Deadline for requesting Declaration of Eligibility: 05 May 2011 (Under MBC rules, the contracting agency will continue to accept nominations to the bidders list after the IFIB is issued and until the bid closing date.) Estimated IFIB release date: mid May 2011 NCSA will post the solicitation documents on the following website: www.ncsa.nato.int/business.htm Estimated bid closing date: end of June 2011